Director, Business Services

Class Purpose

The Peralta Community College District is hiring for three (3) Director Business Services positions. The positions will be located at College of Alameda Berkeley City College and Oakland City College. While the District will consider your preferred placement final placement will be based on the needs of the District and the positions available at the time of appointment.

Under general direction performs a variety of responsible duties related to the financial management of a campus; plans organizes and directs the programs operation and activities of administrative services including the functions of fiscal management budgeting facilities maintenance emergency preparedness bursar operations bookstore; supervise and evaluate the performance of assigned staff.

Examples of Duties

Examples of duties may include but are not limited to the following:

• Plans organizes and directs the programs operations and activities for the department including campus safety budgeting fiscal management facilities planning and other campus support functions.
• Serves as liaison for the District Service Center for facilities and administrative services.
• Works collaboratively with college administrators and staff to develop and administer the college budget in alignment with District policies and procedures.
• Provides leadership in the development of budget proposals and allocation processes; prepares monitors and controls the college operating budget.
• Manages a variety of funds and accounts including general categorical and grant-funded programs.
• Reviews financial transactions and records to ensure accuracy solvency and conformance with generally accepted accounting principles District policies and contract requirements.
• Directs and maintains accounting and reporting systems to ensure the effective monitoring and control of fiscal operations.
• Analyzes and recommends improvements to fiscal procedures to enhance operational efficiency and accountability.
• Oversees cash handling and collection activities in accordance with established District policies and procedures.
• Directs the collection accounting of tuition fees bookstore revenue payments and deposits.
• Performs fiscal and operational analyses to support strategic planning including financial performance productivity and operational efficiency.
• Prepares financial and enrollment projections and related analytical reports.
• Develops and implements plans to improve and restructure operations and programs as appropriate.
• Provides leadership and technical support to campus personnel in designing and implementing efficient business processes.
• Develops and communicates campus safety procedures in consultation with staff.
• Participates in safety and threat assessment committees and assists in coordinating emergency preparedness drills and related activities.
• Serves as liaison to the District Service Center and the Division of Administrative Services.
• Coordinates the use of college facilities and oversees the processing of facilities-relatedcontracts.
• Supervises the maintenance inventory control and management of college equipment and property.
• Performs other related duties as assigned.

Minimum Qualifications

• Bachelors Degree from an accredited college or university in business or finance
• Three (3) years of comprehensive and increasingly responsible management or supervisory experience in business or finance administration or a related field.
• Evidence of sensitivity to and understanding of the diverse academic socioeconomic gender cultural disability and ethnic backgrounds of community college students faculty staff and community.

Desirable Qualifications

• A Masters Degree from an accredited college or university in business accounting or a related field
• A Certified Public Accountant (C.P.A.) license.

Knowledge Skills and Abilities
Knowledge of:

• Principles and practices of public sector fiscal management budgeting accounting and financial reporting.
• Principles and practices of budget development monitoring forecasting and expenditure control.
• Applicable laws regulations policies procedures and collective bargaining provisions governing fiscal and administrative operations in a public educational environment.
• Generally accepted accounting principles and internal controls applicable to governmental and educational organizations.
• Grant categorical and restricted fund administration and reporting requirements.
• Principles and practices of cash handling revenue collection deposits and financial reconciliation.
• Methods and techniques of financial operational enrollment and productivity analysis.
• Principles and practices of facilities planning property and inventory management and facilities-related contracting.
• Principles and practices of supervision training performance evaluation and employee development.
• Modern office practices business technology Enterprise Resource Planning Systems and spreadsheet applications used to support administrative and fiscal operations.

Ability to:

• Plan organize direct and evaluate comprehensive campus administrative and fiscal operations.
• Develop administer monitor and control complex operating budgets and make appropriate recommendations regarding resource allocation.
• Analyze financial and operational data identify trends and variances and develop projections reports and recommendations.
• Interpret and apply laws regulations District policies procedures contracts and funding requirements affecting campus operations.
• Ensure the accuracy integrity and appropriate control of financial transactions records accounts and reporting systems.
• Manage and monitor multiple funding sources including general categorical grant and restricted funds.
• Identify operational issues and develop and implement effective solutions process improvements and organizational changes.
• Establish and maintain effective internal controls and administrative procedures.
• Coordinate effectively with District offices college administrators faculty staff contractors and other stakeholders.
• Communicate complex financial operational and administrative information clearly and effectively both orally and in writing.
• Exercise sound judgment and discretion in addressing sensitive financial operational personnel and safety matters.
• Supervise train motivate and evaluate assigned personnel and promote effective teamwork and customer service.
• Coordinate multiple priorities and meet deadlines while maintaining accuracy and accountability.
• Prepare clear concise and accurate reports analyses recommendations and presentations.
• Establish and maintain effective working relationships with individuals from diverse backgrounds and with varying levels of organizational responsibility.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written performance and oral exams to evaluate the applicants skills training and experience for the position.
The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate See Resume.
Proof of education such as but not limited to university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education certification and/or license to each position for which they apply.
The following documents are required for this position:
1. Resume
2. Transcripts verifying completion of a Bachelors degree
3. Cover Letter
4. A minimum of three (3) references

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.
Please note the Districts preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk folders.
The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment please contact Amrit Kaur at .

Required Experience:

Director