Office Operations Associate

Job Description

Job Description

Overview

We are seeking a proactive, detail-oriented Office Operations Associate to manage our physical office environment, deliver exceptional on-site hospitality, and handle essential operational tasks. Working in parallel with our administrative team, this role takes direct ownership of daily facility upkeep, guest greeting, notary services, lunch/event execution, and special office projects.

Description

Key Responsibilities

Door Management & Guest Hospitality: Primary point of contact for in-person visitors at the front door. Ensure all guests are welcomed warmly and conference rooms are pristine and prepared for meetings.

Inventory & Office Stocking: Proactively track, order, and restock coffee stations, kitchen supplies, snacks, and general office inventory to maintain a fully supplied workplace.

Notary Services: Perform notarizations for legal documents and client paperwork as needed.

Lunch & Event Coordination: Manage end-to-end logistics for client lunches, team meals, and firm events, including vendor selection, catering orders, room setup, and cleanup.

Mail & Logistics:  Receive, sort, and distribute incoming mail and packages (UPS, FedEx, USPS) and process outgoing deliveries.

Special Projects: Take ownership of ad-hoc administrative and operational projects, such as file reorganization, digital archiving, document preparation, and general office support.

Qualifications & Requirements

Notary Status: Active Florida Notary Public commission preferred. (If not currently commissioned, willingness to obtain licensing upon hire is required; cost of obtaining license will be reimbursed).

Experience: Background in hospitality, customer service, retail, or entry-level office support.

Key Traits: Strong organizational skills, high attention to detail, proactive work ethic, and a hands-on approach to keeping the physical office running smoothly.

Schedule: Full-time, reliable on-site attendance required Monday through Friday, 8:00 AM to 5:00 PM. Punctuality and reliability are essential functions of this role. 

What We Offer

100% Notary License Coverage: Complete reimbursement for all fees associated with becoming a Florida Notary Public.

Collaborative Environment: A positive, team-oriented workplace with opportunities to build your professional skill set.

Benefits Package: Competitive healthcare coverage (medical, dental, vision), paid time off, and paid parental leave per firm policy.

\nCompany Description

At Losey PLLC, we are redefining what it means to be a modern law firm. Our team consists of top-tier legal professionals who are passionate about delivering innovative and effective legal solutions. We offer a dynamic and challenging environment for legal professionals who thrive on problem-solving and collaboration.

What sets Losey PLLC apart is our people-first culture, we foster an environment that values teamwork, mentorship, and professional growth. The Office Support Specialist is an integral member of our team.

Why Join Losey PLLC?

Meaningful Work & Professional Growth
You would be working alongside experienced attorneys who value your contribution.

Collaborative & Supportive Environment
We believe that the best legal outcomes come from strong teamwork. Our firm fosters a supportive and collegial workplace where staff are encouraged to share ideas, take initiative, and grow in their careers.

Innovative & Tech-Driven Approach
We embrace technology to enhance efficiency and client service, utilizing the latest legal tech tools and platforms to streamline workflows and case management.

Competitive Compensation & Benefits
We recognize and reward talent with competitive pay, performance-based incentives, and a comprehensive benefits package that includes medical, dental, vision, and paid time off.

Work-Life Balance
At Losey PLLC, we respect the importance of personal well-being and have a culture that promotes a healthy work-life balance.

If you're a detail-oriented, proactive, and ambitious individual looking for a law firm that values your contributions and supports your professional growth, Losey PLLC is the place for you.

Join us and be part of a team that is shaping the future of law.

Visit our website at to learn more.

Company Description

At Losey PLLC, we are redefining what it means to be a modern law firm. Our team consists of top-tier legal professionals who are passionate about delivering innovative and effective legal solutions. We offer a dynamic and challenging environment for legal professionals who thrive on problem-solving and collaboration.\r\n\r\nWhat sets Losey PLLC apart is our people-first culture, we foster an environment that values teamwork, mentorship, and professional growth. The Office Support Specialist is an integral member of our team. \r\n\r\nWhy Join Losey PLLC?\r\n\r\nMeaningful Work & Professional Growth\r\nYou would be working alongside experienced attorneys who value your contribution. \r\n\r\nCollaborative & Supportive Environment\r\nWe believe that the best legal outcomes come from strong teamwork. Our firm fosters a supportive and collegial workplace where staff are encouraged to share ideas, take initiative, and grow in their careers.\r\n\r\nInnovative & Tech-Driven Approach\r\nWe embrace technology to enhance efficiency and client service, utilizing the latest legal tech tools and platforms to streamline workflows and case management.\r\n\r\nCompetitive Compensation & Benefits\r\nWe recognize and reward talent with competitive pay, performance-based incentives, and a comprehensive benefits package that includes medical, dental, vision, and paid time off. \r\n\r\nWork-Life Balance\r\nAt Losey PLLC, we respect the importance of personal well-being and have a culture that promotes a healthy work-life balance.\r\n\r\nIf you're a detail-oriented, proactive, and ambitious individual looking for a law firm that values your contributions and supports your professional growth, Losey PLLC is the place for you.\r\n\r\nJoin us and be part of a team that is shaping the future of law.\r\n\r\nVisit our website at to learn more.