Accounts Payable Specialist

1160 Administration, 6101 Blue Circle Drive, Eden Prairie, MN 55343, USA Wunderlich-Malec Engineering (WM) is a 100% employee‑owned ESOP and one of the largest and most well‑established engineering companies in the United States. When you join WM you become part of a company that is 100% employee‑owned, has over 40 years of industry history, is entrepreneurially minded, and is an ENR top 500 firm. We are hiring an Accounts Payable Specialist based out of our HQ in Eden Prairie. This is a hybrid role. The major responsibility of this position will be to manage the full cycle of accounts payable processing and all related tasks in a timely, accurate, and efficient manner. Major Responsibilities Review and process invoices for overhead costs, equipment, subcontracts, contracted services, and all other items applying company policies and procedures. Utilize the purchasing system to ensure all invoices agree to purchase orders and work closely with the purchasing department to resolve discrepancies. Ensure all invoices are properly and consistently coded to the general ledger to provide accurate financial data. Ensure all sales and/or use tax has been appropriately applied to overhead and non‑resale purchases, and that sales tax is not paid on purchases for resale. Apply knowledge of vendor terms to ensure timely payment and appropriate use of discounts. Post invoices daily to provide timely project and financial information. Generate accounts payable and refund checks weekly and issue occasional checks upon immediate need; record ACH and wire payments daily. Research vendor statements and respond to vendor inquiries on a timely basis. Maintain paper and electronic records in accordance with company policies, including filing, scanning, and storage. Annually prepare new vendor files and destroy files following retention policies. Perform monthly review of the accounts payable list with attention to unused credits and aging invoices that haven’t been paid. Assist in the preparation of 1099 forms for year‑end. Apply basic knowledge of accounting debits and credits to correct accounts payable transactions through journal entries. Work in a team environment with other Accounts Payable Clerks and provide backup during fluctuating workload, vacations, and absences. Show willingness to engage, adapt, and accept change to improve accounts payable processes, procedures, and policies. Provide assistance when requested for special projects. Education High school degree required. Some coursework in accounting and mathematics is beneficial. Experience Minimum of three years’ experience in accounts payable, including coding and processing for multiple companies. Basic knowledge of accounting principles and procedures, including the ability to prepare and post journal entries. Computer knowledge of MS Office, Excel, and general accounting systems. Accurate typing and keyboarding skills strongly desired. Attention to detail is required. Physical Demands of Position Seeing, hearing, dexterity in hands with ability to use keyboard for essential job functions. Working Environment Standard office environment: frequent use of personal computer, facsimile, copy machines, and other miscellaneous office equipment. *Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance. Benefits Medical Dental Vision Basic and Supplemental Life and AD&D Long Term Disability Voluntary Short Term Disability Healthcare & Dependent Care Flexible Spending Accounts Health Savings Account Paid Time Off (PTO) Paid Holidays Tuition Reimbursement Referral Bonus Program 401(k)/Profit Sharing 100% ESOP (Employee Stock Ownership Plan) Employee Assistance Program Will Preparation Resources Worldwide Travel Assistance Salary Range The expected salary range is $25 to $28 an hour depending on experience and qualifications plus a discretionary bonus and employee stock program. Equal Opportunity Employer Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Wunderlich-Malec Engineering, Inc.