AP AR Specialist

Leading environmental services company

This Jobot Job is hosted by: Milan Kacar
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Salary: $55,000 - $68,000 per hour

A bit about us:

Leading Environmental Services company here in Orange County.

Why join us?

Paid Vacation, Holiday, and Sick Time
Health Insurance/ Dental / Vision
401k program with match

Job Details

Accounts Payable (A/P) Support

Invoice Routing & Processing: Sort and route invoices for approval; administer the invoice process flow including reviewing packing lists, receiving documents, and purchase orders; verify accuracy and enter into the accounting system.
Vendor & Statement Reconciliation: Reconcile accounts payable accounts and vendor statements, resolving discrepancies in a timely manner.
Phone Communication: Comfortable and confident speaking with vendors by phone regarding invoices, payment status, and account questions.
Credit Card Transactions: Enter and reconcile credit card transactions.
Liaison Role: Serve as the liaison between Corporate and Office Admins on all A/P matters.
Administrative Support: Act as admin support where needed.
Reporting: Generate A/P reports and communicate account issues to the AP Specialist and/or Controller.
Special A/P projects and other duties as assigned.

Accounts Receivable (A/R)

Customer Collections: Contact customers regarding outstanding balances to ensure timely payment.
Phone Communication: Comfortable and confident speaking with customers by phone to resolve payment issues and answer account questions.
Cash Application: Post and apply customer payments accurately and in a timely manner; correct errors including misapplied payments and apply/reverse late charges and overpayments.
Aging & Follow-Up: Monitor A/R aging reports and proactively follow up on past-due accounts.
Account Reconciliation: Reconcile customer accounts and research/resolve billing discrepancies.
Risk & Issue Identification: Identify account risks, potential credit problems, disputes, and other customer issues; escalate as needed.
Liaison Role: Serve as the liaison between Corporate and Office Admins on all A/R matters.
Record Keeping: Maintain accurate, well-organized A/R records and supporting documentation.
Reporting: Generate A/R reports and communicate account issues to the AR Specialist and/or Controller.
Special A/R projects and other duties as assigned.

What We're Looking For

High school diploma or equivalent.
Prior experience in accounts receivable and/or accounts payable preferred.
General accounting knowledge preferred.
A proven track record of success in prior credit and collection roles is a plus.
Strong “client service” mindset with the ability to use collaborative, non-adversarial approaches in achieving diverse goals.
Strong problem-solving and people skills, a customer service mindset, and close attention to detail.
Results-oriented, with a strong sense of ownership and follow-through on tasks to completion.
Strong verbal and written communication skills; comfortable and professional on the phone with customers and vendors.
Highly organized with excellent attention to detail and accuracy.
Ability to work independently while collaborating effectively across Corporate and Office teams.
Proficient computer skills, including Microsoft Office and database programs; ability to create Excel reports using data points, pivot tables, graphs, and charts.
Current experience with our accounting/ERP system highly desired.
Ability to perform data entry and extract information from computer systems.
Experience with AI tools or AI-assisted workflows (e.g., automation, data entry, communications) is a plus.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

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