Account Coordinator

About The Role This role supports the day-to-day coordination of local marketing programs by tracking timelines, monitoring deliverables, and helping ensure projects move forward on schedule across internal teams, clients, franchisees, and vendors. The position prepares clear, client-ready status updates, meeting materials, and action-item documentation that keep stakeholders aligned on priorities, responsibilities, and deadlines. It also reviews marketing and production materials for accuracy, brand compliance, and completeness while maintaining organized account records, approvals, and supporting documentation for easy access and smooth execution. In addition, the job facilitates the handoff of assets and information across partners, assists with billing and invoice support processes, manages recurring communication calendars, and identifies practical ways to improve coordination, accuracy, and workflow efficiency. About The Role This role supports the day-to-day coordination of local marketing programs by tracking timelines, monitoring deliverables, and helping ensure projects move forward on schedule across internal teams, clients, franchisees, and vendors. The position prepares clear, client-ready status updates, meeting materials, and action-item documentation that keep stakeholders aligned on priorities, responsibilities, and deadlines. It also reviews marketing and production materials for accuracy, brand compliance, and completeness while maintaining organized account records, approvals, and supporting documentation for easy access and smooth execution. In addition, the job facilitates the handoff of assets and information across partners, assists with billing and invoice support processes, manages recurring communication calendars, and identifies practical ways to improve coordination, accuracy, and workflow efficiency. What You'll Do Track project timelines and deliverables Monitor assigned jobs, milestones, and due dates across local marketing programs; follow up with internal teams, clients, franchisees, and vendors to keep work moving and elevate risks or delays early to help ensure on-time delivery. Prepare client-ready status updates Compile accurate, timely status reports, meeting agendas, recaps, and action-item lists that clearly document next steps, ownership, and deadlines for assigned accounts and markets. Review materials for accuracy and brand compliance Proofread marketing materials, trafficking details, print specifications, and communication drafts to catch errors, confirm required changes, and help ensure work aligns with client direction, brand standards, and market requirements. Organize account documentation and files Maintain orderly, up-to-date digital and shared records for estimates, approvals, production details, media documents, billing support, contact lists, and market history so the account team can quickly access accurate information. Facilitate asset and information handoffs Coordinate the collection, routing, and delivery of creative assets, copy, approvals, insertion details, and production information between internal departments and external partners to support smooth execution. Support invoice and purchase documentation processes Gather backup documentation, verify billing details against approved scopes or orders, prepare materials needed for invoice submission, and help resolve routine discrepancies in partnership with the account team and finance contacts. Monitor recurring communications and program calendars Maintain distribution schedules for monthly alerts, print drops, media deadlines, and other recurring account communications to ensure stakeholders receive the right information at the right time. Identify process gaps and suggest coordination improvements Recognize recurring administrative issues, communication breakdowns, or workflow inefficiencies on assigned accounts and recommend practical improvements that increase accuracy, responsiveness, and execution quality. Support Account Leadership Provides day-to-day support to Account Directors and Account Executives by coordinating account activities, maintaining organized records, tracking deliverables, and assisting in the execution of local marketing programs and client initiatives. Ensures work progresses smoothly while helping the account team meet client expectations and project deadlines. Build Client and Vendor Relationships Develops and maintains effective working relationships with clients, franchisees, vendors, and internal teams through responsive communication, follow-through, and reliable support. Builds trust by providing accurate information, addressing requests promptly, and helping facilitate timely decision-making. Demonstrate Curiosity and Continuous Improvement Actively seeks opportunities to learn, develop new skills, and improve processes. Investigates solutions independently, embraces feedback, and identifies ways to increase efficiency, accuracy, and effectiveness across account operations and marketing program execution. Role-based Skills Project Timeline Tracking Account Documentation Management Client Status Reporting Brand Compliance Review Marketing Proofreading Print Production Coordination Invoice Documentation Media Budget Reconciliation Media Order Coordination Microsoft Excel Adobe Acrobat PowerPoint Presentation Design Uphold our agency values — Humanity. Diversity. Integrity. Tenacity. Curiosity. Core Skills Client Focus Effective Communication Problem Solving Adaptability Accountability & Follow Through Precision & Accuracy Project Management Priority Setting Continuous Learning Functional & Technical Knowledge Technology Readiness Leadership Skills Teamwork & Collaboration What You'll Find At Moroch We're committed to creating an environment where people can do great work and build meaningful careers. Eligible employees have access to a comprehensive benefits program including: Medical, dental, and vision coverage 401(k) with company match Generous PTO, paid holidays, and give back time for volunteering Hybrid work Mental health and wellbeing resources Fitness reimbursement Paid parental and child-bonding leave About Moroch At Moroch, we believe that local changes everything. We unearth specificity from local culture to create impact at scale for regional, national and multi-location brands. We anchor every decision in business insights, unleashing our teams to develop relentlessly fresh creative and intentional media strategies that change behaviors. Every solution we create closes the proximity gap, helping brands get closer to consumers and communities. Moroch is a proudly independent agency dedicated to helping franchisees and local marketers drive business results. Visit moroch.com to learn more about our clients and current work. Equal opportunity statement This job description reflects the general details considered necessary to describe the principal functions of the job. It shall not be construed as a detailed description of all work requirements, nor is it intended to be an exhaustive list of responsibilities and duties necessary to perform the job. Moroch is an Equal Opportunity Employer. Travel Requirements Travel may be required for this position, up to approximately 10% of the time. #J-18808-Ljbffr Moroch