Administrative Assistant

Job Description

Job Description

Position Overview: 

The Administrative Assistant is the first point of contact for MDC's McKinney office, responsible for creating a professional, welcoming front-office experience for visitors, clients, vendors, and project teams while providing administrative support to office and project staff. This role keeps daily office operations organized, responsive, and running smoothly. Part-time arrangements may be considered for the right candidate. 

Role & Responsibilities: 

Front Desk & Office Operations 

• Serve as the first point of contact for the office - greet visitors, clients, vendors in a professional, friendly manner 
• Answer, screen, and route incoming calls; take accurate messages and follow-up in a timely manner 
• Manage incoming and outgoing mail, packages, and courier deliveries 
• Maintain clean, organized front desk, lobby, kitchen, and conference room areas 
• Monitor inventory and order office and kitchen supplies 

Administrative & Project Support 

• Perform accurate data entry and recordkeeping in company systems, including the ERP (Acumatica) 
• Assist with document handling - filing, scanning, certificates of insurance, and subcontractor paperwork 
• Support project managers, estimators, and office leadership with clerical tasks and reporting as needed 
• Assist with scheduling meetings, conference rooms, and office calendars 

Office & Vendor Coordination 

• Coordinate with building management and office service vendors (cleaning, maintenance, equipment) 
• Support onboarding logistics for new hires, including desk setup, supplies, and welcome coordination 
• Assist with planning office meetings, lunches, and company events 

Qualifications : 

Required 

• 1+ years of experience in a front desk, receptionist, or administrative support role 
• Proficiency in Microsoft Office (Outlook, Word, Excel), and some ERP system experience 
• Professional, courteous communication skills by phone, email, and in person 
• Strong organization, reliability, and punctuality; able to handle confidential information with discretion 
• High school diploma or GED 

Preferred 

• Experience in a construction, real estate, or related industry office environment 
• Bilingual - English/Spanish 

Core Competencies 

• Communication – Conveys information clearly and professionally across all levels of the organization 
• Accountability – Takes ownership of outcomes and follows through on commitments 
• Problem-Solving – Identifies issues early and drives practical, timely solutions 
• Collaboration – Works effectively across teams, trades, and departments to advance project goals 
• Adaptability – Performs consistently in a fast-paced environment 
• Attention to Detail – Maintains accuracy and quality across all work product 

Equal Opportunity Employer — Après Ventures an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic  

Physical & Accessibility Requirements –Après Ventures is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). Candidates must be able to perform the essential functions of this role, with or without reasonable accommodation. 

Compensation Classification –All salaried positions within Après Ventures are classified as exempt under the Fair Labor Standards Act (FLSA). All hourly positions are classified as non-exempt and are eligible for overtime in accordance with applicable federal and state law. 

Family owned and operated since 1980, Millis Development & Construction provides construction services for recreational and commercial projects that have a special focus on landscape architecture.

With offices in Houston, Dallas-Fort Worth (DFW), and Austin. Millis Development & Construction is dedicated to creating a significant and lasting footprint through building high-quality parks, bridges, infrastructure, and recreation centers upon which become the framework for active communities.

At Millis Development & Construction, we are passionate about our mission to impact the communities we serve in a lasting manner, and we strive to create projects that help to build a sustainable city. We have immense pride in our legacy to improve the lives of our neighbors and our ability to produce work at a high degree of excellence while supporting and caring for our team members.

Company Description

Family owned and operated since 1980, Millis Development & Construction provides construction services for recreational and commercial projects that have a special focus on landscape architecture.\r\n\r\nWith offices in Houston, Dallas-Fort Worth (DFW), and Austin. Millis Development & Construction is dedicated to creating a significant and lasting footprint through building high-quality parks, bridges, infrastructure, and recreation centers upon which become the framework for active communities.\r\n\r\nAt Millis Development & Construction, we are passionate about our mission to impact the communities we serve in a lasting manner, and we strive to create projects that help to build a sustainable city. We have immense pride in our legacy to improve the lives of our neighbors and our ability to produce work at a high degree of excellence while supporting and caring for our team members.