Administrative Assistant

Administrative Assistant

Work Mode: Hybrid schedule requirement of a minimum of 3 days per week onsite

Location: Plano, TX, Pennington, NJ, or Richmond, VA (preferred location)

Responsibilities:

• Provide diverse and confidential administrative support, including extensive calendar management.
• Support management with administrative tasks, coordinating travel arrangements, and processing expenses.
• Gather and report information relevant to the executive.
• Assist with organizing in-person meetings and off-sites.
• Manage different and conflicting objectives, projects, or activities in a responsive and personable manner.
• Provide executive administrative support to multiple company executives.
• Manage the schedule of executives, including meetings, tele-presence, and travel.
• Schedule staff events and coordinate responses to correspondence and requests from outside groups and senior management.
• Type memoranda and correspondence and maintain accurate records.
• Prepare expense reimbursements and other related administrative duties.
• Communicate with executives and line management to gather and convey relevant information.
• Assist site leader with site-specific activities, access management, and organization.
• Proactively manage multiple calendars, effectively resolving conflicts that arise professionally.
• Manage all travel planning and expenses, coordinating schedules for executives to maximize time and create efficiencies.
• Prepare meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Accurately arrange complex, detailed, and frequently changing travel plans and itineraries.
• Assist with various administrative aspects of the department management.

Requirements:

• Minimum 3 years of experience as an Administrative Assistant or comparable level of experience.
• Demonstrated ability in either current or prior positions to interact with senior-level executives.
• Ability to work independently, multi-task, manage time wisely, and handle confidential and sensitive material with the highest degree of integrity.
• Must be proficient in MS Suite.
• Ability to multi-task in an urgent and deadline-driven environment.
• Accuracy and quality control – must demonstrate accuracy & thoroughness and monitor own work to ensure quality.
• Excellent attention to detail and organizational skills.
• Pro-active attitude with the ability to stay focused and maximize time efficiently.

Preferred Skills:

• Prior company and Global Technology Experience.
• Strong executive presence; superior interpersonal communication skills.
• Co-Pilot Experience.