Administrative Assistant

Administrative Assistant

As a CBRE Admin Sr Coord, you will provide essential administrative support to multiple departments or managers, ensuring smooth business operations. This job is part of the Office Operations function.

What You'll Do:

• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
• Maintain record-keeping and filing systems.
• Manage calendar and contact database, schedule appointments, complete travel or conference arrangements, and may arrange meetings and conferences for an assigned work group.
• Perform administrative duties specific to the department such as conducting research, update databases, and preparing collateral materials for mass mailings.
• Complete expense reports and reconciliation of receipts for a designated work group.
• Oversee opening, sourcing, prioritizing, and distributing inbound mail. Coordinate services for outbound mail.
• Evaluate and communicate unusual and/or complex content in a concise and logical way.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent.
• May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.
• Assist in the preparation of routine and special reports as required.
• Provide general office support including ordering supplies, managing office equipment, and maintaining a clean and organized workspace.
• Support the coordination of internal and external events, ensuring all logistical aspects are handled efficiently.

What You'll Need:

• High School Diploma or GED with 2-3 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Advanced organizational skills with an inquisitive mindset.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Excellent management skills and the ability to prioritize tasks effectively.
• Attention to detail and a high level of accuracy in work.
• Ability to handle confidential information with discretion.

Why CBRE: When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at View email address on click.appcast.io or via telephone at View phone number on click.appcast.io (U.S.) and View phone number on click.appcast.io (Canada).