Accounts Payable I

Accounts Payable I The Accounts Payable I position is responsible for maintaining the Accounts Payable process, including scheduling and maintaining appropriate work flow of accounts payable to ensure accurate and timely payments and reporting. Includes handling the 1099 Process (1099-Misc and 1099-NEC tax forms). This is a Support Staff Union position as stated in the Support Staff collective bargaining agreement Grade Level 9. Specific Duties and Responsibilities Ensure bills are paid in a timely and accurate manner, while adhering to departmental procedures. Review accounts payable documents for proper signatures, account numbers, receipt of goods, and invoice amounts; correct and verify any differences. Process invoices for payment. Verify entries and printed checks before mailing. Ensure proper recording of payment credits. Reconcile vendor monthly statements and payment records/related transactions. Maintain and/or assist with maintaining employee travel by generating travel reimbursements and reconciling travel expense reports. Produce required accounts payable, refund, and financial aid check reports. Follow up on accepted purchase orders and open blanket orders. Maintain current and historical A/P records. Maintain relationships with new and existing vendors. Process 1099-Misc and 1099-NEC tax forms in a timely and accurate manner. Analyze workflow processes, while continuing to improve and streamline current payment processes. Assist departments with expenditures, balances, and track outgoing payments as necessary. Assist with financial audits. Perform other related duties as assigned. OVERALL PURPOSE AND RESPONSIBILITY: The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community. Minimum Qualifications Education Required: High school diploma or equivalent. Preferred - Associates Degree in Accounting. One (1) year of accounts payable experience required. Three (3) years of accounts payable experience preferred. Skills/Abilities /Knowledge /Other Requirements Working knowledge of Excel. Attention to detail. Accurate data entry skills. Additional Information INSTITUTIONAL EFFECTIVENESS: Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college. Residency Requirement: The New Jersey First Act requires employees of all public institutions of higher education to reside in the State of New Jersey unless otherwise exempted under the law. For more information please click here Employee Classification: Support Staff, Grade 9 Benefits Support Staff (35 hours) (Download PDF reader)