Full-Charge Bookkeeper & Project Accounting Specialist

Job Description

Job Description

About Edwards & Hill

Edwards & Hill Office Furniture is one of the Mid-Atlantic region's premier providers of

commercial office furniture, laboratory furniture, healthcare furnishings, educational

furniture, and workplace solutions. Since 1998, we have partnered with corporations,

healthcare systems, higher education institutions, government agencies, laboratories, and

hospitality clients to deliver complex furniture projects from concept through installation.

As our company continues to grow, we are seeking an experienced accounting professional

who enjoys working in a collaborative, entrepreneurial environment where accuracy,

organization, and customer service are equally valued.

Position Summary

The Full-Charge Bookkeeper & Project Accounting Specialist is responsible for

managing the company's day-to-day accounting operations while supporting the financial

administration of commercial furniture projects.

This individual will oversee accounts payable, accounts receivable, customer invoicing,

collections, reconciliations, job cost tracking, financial reporting, and project accounting

activities. The position works closely with ownership, the Office Manager, Operations

Manager, Project Managers, Sales Team, Customer Service Reps., CFO, vendors,

manufacturers, our CPA and others as needed to ensure accurate financial management

throughout every project.

This is a hands-on accounting position requiring exceptional attention to detail, strong

organizational skills, and the ability to manage multiple priorities in a fast-paced

environment.

This position also serves as a cross-trained accounting resource, providing backup support

for critical accounting and payroll functions to ensure business continuity during planned

or unplanned staff absences.

Primary Responsibilities

Accounting & Financial Reporting & Commission Administration

• Manage the company's day-to-day accounting functions.
• Process Accounts Payable and Accounts Receivable.
• Prepare and distribute customer invoices.
• Monitor collections and customer account aging.
• Process vendor payments and maintain vendor records.
• Perform monthly bank and credit card reconciliations.
• Maintain the General Ledger.
• Prepare journal entries and month-end closing activities.
• Assist with sales tax reporting and compliance.
• Coordinate with the company's CPA during month-end and year-end activities.
• Maintain accurate accounting records and supporting documentation.
• Calculate, reconcile, and prepare sales commission reports in accordance with

company commission policies.

• Coordinate approved commission payments with payroll processing.
• Serve as the backup payroll administrator by processing payroll and related payroll

activities when the Office Manager is unavailable, ensuring continuity and

confidentiality.

Project Accounting

Support the financial administration of commercial furniture projects by:

• Reviewing customer purchase orders.

• Matching vendor invoices to purchase orders.
• Monitoring customer deposits.
• Tracking manufacturer invoices.
• Verifying freight and installation invoices.
• Managing project billing.
• Processing change orders.
• Tracking project costs.
• Assisting with project profitability reporting.
• Ensuring timely project financial closeout.

Financial Operations

• Respond to customer billing inquiries.
• Resolve vendor payment questions.
• Monitor outstanding receivables.
• Assist ownership with financial reporting.
• Prepare various financial and operational reports.
• Identify accounting discrepancies and recommend corrective action.
• Improve accounting workflows and internal processes.

Sales Commission Administration

• Calculate monthly sales commissions using established company policies.
• Validate commission calculations against customer payments, project status, and

approved commission schedules.

• Prepare commission reports for management review and approval.
• Coordinate approved commission payments with payroll.
• Research and resolve commission questions or discrepancies.

Cross-Functional Support

• Provide backup support for payroll processing during the Office Manager's absence.
• Assist with accounting and administrative special projects as assigned.
• Support ownership and department managers with financial and operational

reporting.

• Cross-train on critical accounting and administrative functions to ensure business

continuity.

Team Collaboration

Work closely with:

• Ownership
• Office Manager
• Operations Manager
• Project Managers
• Interior Designers
• Sales Associates
• Customer Service Reps.
• Installers
• Vendors
• Manufacturers
• CFO
• CPA
• And Others as Needed

to ensure projects move efficiently from order placement through final customer payment.

Qualifications

Required

• Five or more years of progressively responsible bookkeeping or accounting

experience.

• Experience as a Full-Charge Bookkeeper or Accounting Specialist.
• Strong Accounts Payable and Accounts Receivable experience.
• Bank reconciliation experience.
• General Ledger experience. Financial reporting experience.
• Excellent Microsoft Excel skills.
• Outstanding organizational skills.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Must become proficient in the Khameleon ERP system within the first 60 days of

employment.

• Ability to learn and serve as the backup payroll administrator during the Office

Manager's absence.

Preferred

• QuickBooks experience.
• Experience with commercial furniture dealerships, construction, project-based

businesses, or interior design firms.

• ERP software experience (TeamDesign, Khameleon, or similar).
• Job costing experience.
• Commercial project accounting experience.
• Associate's or Bachelor's degree in Accounting, Finance, or Business.

Technical Skills

Preferred experience with:

• QuickBooks
• Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, formulas)
• Microsoft Word
• Outlook
• Microsoft Teams
• ERP systems
• Adobe Acrobat

The Ideal Candidate

We're looking for someone who:

• Takes ownership of their work.
• Is highly organized and dependable.
• Enjoys solving problems.
• Can manage multiple priorities simultaneously.
• Has excellent follow-through.
• Communicates professionally with customers and vendors.
• Is proactive rather than reactive.
• Continuously looks for ways to improve processes.
• Enjoys working in a collaborative, team-oriented environment.
• Wants to grow with a successful, privately-owned business.

What Success Looks Like

Within the first year, this individual will:

• Own the day-to-day accounting function with minimal supervision.
• Ensure accurate and timely customer invoicing.
• Produce accurate monthly financial reports.
• Maintain timely AP and AR processing.
• Ensure commission calculations are completed accurately and on schedule.
• Reduce outstanding receivables.
• Improve project financial tracking.
• Strengthen accounting processes and internal controls.
• Become a trusted financial resource for ownership and the project team.

Why Join Edwards & Hill

At Edwards & Hill, you'll be joining a respected company with more than 28 years of

success serving clients throughout the Mid-Atlantic region and nationwide. We value

integrity, teamwork, customer service, and continuous improvement. You'll have the

opportunity to make a meaningful impact by helping strengthen the financial operations of

a growing company while working alongside a collaborative and experienced team.