Executive Administration

Overview: Qualifications:

• Minimum 7 years of Executive Administration experience and 4 or more years of experience in supporting C-Suite executives.
• Excellent written and verbal communication skills Proficient with MS Office applications Word, Excel, and PowerPoint.
• Key Traits Attributes an Ideal candidate is A detail-oriented self-starter, with prior experience in the technology industry.
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas and can multi-task.
• Comfortable interacting with high-level executives A team player capable of cultivating productive working relationships across the organization. Resourceful, can-do attitude with a high focus on result orientation and Say-Do ratio.
• Vice President Executive(s) based in local City office / Remote support for Company's Executive(s) in another office

Key responsibilities:

• Maintain leaders' calendar, including scheduling meetings, appointments, speaking engagements, travel (including domestic , international) arrangements , Events , Claims submission.
• Exercise discretion in committing time , evaluating needs.
• Coordinate complex scheduling , calendar management, as well as content and flow of information to the leader. Manage leaders travel logistics and activities, including accommodations, transportation, meals.
• Work directly with the leaders to support all aspects of his daily work routine.
• Determine priority of matters of attention for the President redirect matters to relevant stakeholders, or handle matters personally, as appropriate.
• Keep the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties. Handle printing, faxing, mail overnight packages, copying, filing, and email messages.
• Sort and triage mail maintain e-mail , other address directories. Compose and prepare letters relating to routine correspondence.
• Schedule meetings assist in the preparation and distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense report for the leader and support as delegate approval for the leader's team
• Maintain confidential and sensitive information.
• Attend meetings , take notes of discussions prepare the initial draft of minutes and summaries. Complete a variety of special projects including creating PowerPoint presentations, special reports, agenda material. Other additional and or alternative duties as assigned from time to time, including supporting other units or Executives as needed. Maintain professionalism , strict confidentiality with all materials Organize team communications and plan events, both internal external

Skills: Administration : Secretarial Assistance Trans.eu