SECRETARY

Secretary – AA2 – 10 mo., 7.5 hours

Responsibilities of this job include executing tasks and duties associated with business matters of the District.

Supervisor: Principal

Qualifications:

Applicants must possess the following qualifications:

• Ability to accurately type a minimum of 40 words per minute. Clerical testing may be required.
• Working knowledge of and experience with computers including the district Skyward or equivalent, Word and Excel
• Ability to accurately maintain payroll and attendance data
• Ability to perform clerical functions accurately in record keeping, reporting and filing
• Ability to work with and relate to elementary children in a positive manner
• Ability to interact with public, employees, students and parents in a positive manner on the telephone and in person
• Ability to maintain confidentiality of program and student records
• Ability to meet deadlines
• Ability to take initiative concerning job responsibilities
• Ability to accurately maintain detailed statistics and records
• Ability to work under occasionally stressful situations
• Excellent reliability

Essential Duties and Responsibilities:

• Greet visitors to the building
• Maintain accurate payroll for all support personnel and certificated personnel including substitutes, extra pay duties and overtime
• Distribute inner-school and U. S. mail
• Prepare and distribute all newsletters
• Order and maintain records of all school supplies
• Assist with organization of school budget
• Organize beginning and ending school year processes
• Type correspondence, memos, reports, appraisals and other correspondence for the principal
• Type work orders, purchase orders and supply requisitions
• Maintain student data on the computer
• Handle book fees, revolving fund account and bank deposits
• Schedule staffing's for teachers and principal, also parent/teacher conference
• Record fire and disaster drills
• Monitor distribution and return of films, A.V. equipment and other teaching aids
• Ability to operate office equipment, (i.e., duplicating and thermofax machines)
• Maintain active and inactive student files
• Manage student enrollments/withdrawals and student records
• Prepare all necessary reports for the principal
• Other duties as assigned by the building principal

Applicants must submit a resume showing evidence of compliance with listed qualifications.

2026-2028 Collective Bargaining Agreement

ACUSD 11 Benefits

"An Equal Opportunity/Affirmative Action Employer"