Event Sourcing Coordinator

HiFi Travel is seeking an Event Sourcing + Event Operations Coordinator Roles to assist with partner/vendor relations nationwide in markets including but not limited to Chicago, Nashville, New Orleans, Las Vegas, Toronto, Ft. Lauderdale, Myrtle Beach, and Dallas. An Event Sourcing Coordinator is responsible for developing and retaining partnerships with hotel groups, transportation providers, and hospitality management groups throughout the country. This is a full time in-office position in Chicago.

About Us:

HiFi Travel is a collegiate events and travel company that specializes in planning university travel and events in over 50 cities for 100+ universities and 160,000+ university students throughout the United States and Canada. Our core services include hotel transportation, event planning, venue event planning, and destination travel.

A Day in the Life of an Event Sourcing + Event Operations Coordinator

As an Event Sourcing + Event Operations Coordinator, you will collaborate with hotels, transportation vendors, and event planners to coordinate destination travel and large-scale student events across ~20 cities nationwide.

Key Responsibilities Include:

• Source and manage vendor relationships, including hotels, transportation companies, and venues
• Request proposals, negotiate contracts, and oversee procurement to ensure the best rates and experiences for clients
• Maintain an organized and efficient RFP and CRM process
• Ensure quality control and vendor performance tracking
• Travel to major U.S. cities to meet vendors and establish relationships in new and existing markets

What We're Looking For:

• Strong organizational and communication skills with a passion for hospitality and tourism
• Ability to multi-task, prioritize workloads, and lead others positively
• Strong collaboration skills to work across operations and sales teams
• Analytical mindset with an understanding of real-time marketplaces (supply and demand economics)
• Proficiency in Excel & CRMs preferred
• Data-driven and process-oriented with a keen attention to detail
• Solutions-based thinker with a proactive approach to challenges
• Self-motivated, energetic, and adaptable to new tools and concepts
• 2+ years of experience in event planning, hospitality, or tourism preferred

Compensation & Perks:

This position entails a competitive base salary plus potential for a performance-based bonus, healthcare benefits (medical, dental, and vision), and 401K match. Qualified candidates should expect to earn $50,000-$60,000 in the first year + healthcare benefits. Success in this position may lead to future growth and management opportunities.