House Manager / Family Assistant

House Manager / Family AssistantWe are a warm, busy household that runs at a fast pace, and we wouldn't have it any other way. Between two demanding careers, a child with a full schedule, pets, frequent family travel, and a home that we love sharing with friends and family, there is always a lot happening. We have a fantastic long-term nanny who is truly part of the family and handles the daily rhythm around our child. We are looking for someone who can help take the mental load off the rest of the household — the meals, the planning, the coordination, and the little things that tend to pile up.We are looking for a true household partner — someone who can bring structure, organization, and thoughtful planning to the day-to-day details that keep a home running smoothly. The ideal person will help us stay ahead of what's coming, from meal planning and household logistics to appointments, events, and family commitments, allowing us to spend less time managing tasks and more time enjoying our home and time together.The person stepping into this role will primarily work independently, as both parents are out of the home for much of the day. This role will work alongside the existing household team, including our long-term nanny, and it is important that this dynamic is handled with care and professionalism. These roles are intended to complement one another (not overlap) with each person bringing their own strengths to help the household run smoothly. While some in-house presence may be needed, we believe that much of the work (including meal prep) can be done remotely.Relaxed and grounded — someone who brings calm to a busy household rather than adding to the noiseProactive and self-directed; able to look ahead, anticipate needs, and take ownership without needing to be remindedA strong communicator — comfortable making phone calls, coordinating with vendors, and keeping the household informed without being intrusiveTrustworthy and discreet, especially when it comes to managing personal logisticsGenuinely warm with kids and animals; this home has a child and pets at the center of daily lifeAble to work comfortably and confidently without much direct supervision or in-person interaction with the family during the dayOrganized and detail-oriented, especially when it comes to meal planning, supply management, and keeping track of what's coming up on the calendarSomeone who respects the existing household dynamic and understands how to complement the long-term household team already in placeCreative and confident in the kitchen — someone who enjoys cooking, experimenting with recipes, and creating healthy meals that fit the family's lifestyleSpanish-speaking is a plus — while not required, Spanish language skills would be appreciatedMeal preparation can take place in the candidate's own kitchen or the family's home, with flexibility based on preference, logistics, and what allows the candidate to work most efficiently.Plan and prepare 2–3 dinners per week, ready to be warmed up or finished for the evening mealPlan and prepare one weekend meal (e.g., a quiche or similar dish that reheats well)Own the weekly meal planning process; once familiar with the family's preferences, take the lead on proposing menusPrep healthy snacks and produce for grab-and-go use (washed and chopped fruits and vegetables)Grocery shop for meal-specific ingredients in collaboration with the family via shared list accessFollow household dietary preferences: high protein, low dairy, low sugar, organic where possible, diverse cuisines welcomeKitchen clean-up and maintenance after meal prep sessionsMaintain household organization systems and perform daily resets as neededPrepare the home ahead of dinner parties and guest stays, including ensuring the guest room is readyCoordinate donation drop-offs and assist with organizational projects (closets, gear, etc.) on an ad hoc basisAssist with packing and unpacking for family travel on an as-needed basisSchedule regular maintenance and servicing for the family vehiclesProactively monitor and restock pantry, fridge, and household suppliesManage household orders and subscriptions (Amazon, Costco, Target, etc.)Maintain a running shared household supply listTake ownership of gift shopping and select household purchases, using a shared credit card within an agreed-upon budgetCoordinate dry cleaning, returns, and other household errands as neededMaintain and update the household calendar (Hearth); track upcoming events, school activities, appointments, and commitmentsCoordinate appointments and reservations: haircuts, restaurant bookings, work dinners, activity registrations, etc.Oversee scheduling for the child's extracurricular activities and ensure logistics are planned in advanceAssist with travel planning and logistics for family tripsReceipt and budget trackingServe as the point of contact for cleaners, landscapers, and contractors during working hoursResearch, schedule, and coordinate home repairs, maintenance quotes, and service visitsSchedule vet and grooming appointments for the household petsMaintain pet supply inventoryProvide ad hoc dog feeding and walking when the nanny is unavailablePlease ensure to include the following when applying:A brief letter explaining why you'd be a great fit for this roleYour updated resumeAt least 3 professional references with contact informationThis role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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