Department Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title Department Assistant Job Category University Staff Employment Type Regular Job Profile Department Assistant Job Duties Join a dynamic academic community where your organizational expertise and administrative skills play a vital role in supporting student success, faculty excellence, and innovative programs. As a Department Assistant within the School of STEM, you will provide high-level administrative support to academic leadership, including a disciplinary program administrator, the Director of the School of STEM, and the Dean of the College of Nursing, Health Professions and STEM. This highly collaborative, on-site position offers the opportunity to work closely with a wide range of faculty, staff, students, and external partners while helping ensure the smooth and efficient operation of the School and its programs. Key responsibilities include coordinating meetings, events, travel arrangements, and operational activities; serving as a primary point of contact for a wide variety of stakeholders; preparing and maintaining records and communications; and developing efficient systems for managing electronic and physical information. The successful candidate will exercise sound judgment, maintain confidentiality, and contribute to a welcoming and well‑organized academic environment. Benefits Health plans starting at $45 per month. Vacation starting at 104 hours per year (prorated for start date). 36 hours of personal holiday, and 9 legal holidays (prorated for start date). 5 hours of sick leave earned per biweekly pay period (130 hours per calendar year). Paid parental leave after six months of continuous employment. Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026. All employment benefits are subject to change. A full list of current benefits and eligibility requirements can be found on our website. Key Job Responsibilities Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations Coordinates projects and program components including scheduling and logistics, unit workflow, and identifies areas for process improvements Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures Serves as a primary point of contact for the department May provide operational guidance and training on day‑to‑day activities of student workers and program staff Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections Department School of STEM Compensation Starting at $20.00 commensurate with experience Required Qualifications High School Diploma Proficient in Microsoft Suite, Google Suite and Adobe Suite software programs Preferred Qualifications Previous experience in state policies governing General Program Revenue funds Previous experience with UW Oshkosh institutional processes for purchasing, travel and vendor payments Previous experience in managing grant applications Work Authorization The University of Wisconsin Oshkosh does not offer H‑1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e‑verify employer; therefore, STEM extensions are not options for work authorization. Legal Notices UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. #J-18808-Ljbffr