ADMINISTRATIVE SPECIALIST III (CONTRACTUAL)

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Introduction

The Maryland Department of Labor is accepting applications from all qualified candidates for the position of Administrative Specialist III. The position will exercise independent judgement and responsibility for the data entry and processing of applicant paperwork for the Boards, including the entry of Insurance information and any other documents needed for the application process into AS400 or any other database required. ( THIS IS A CONTRACTUAL POSITION).

GRADE

12

LOCATION OF POSITION

1100 N. Eutaw Street, Baltimore, Maryland 21201

Main Purpose of Job

In coordination with the Mechanical Licensing Boards,(boards) including the Board of Heating, ventilation, Air Conditioning and Refrigeration, Board of Plumbing, Board of Electricians, Board of Stationary Engineers, Elevator Safety Review Board, the Locksmith Program and senior management, the position exercises independent judgment and responsibility for the data entry and processing of applicant paperwork for the Boards paper files.

POSITION DUTIES

Duties of the position include, but are not limited to:

• Manages the daily activities of the boards' as it relates to record management including scanning and uploaded records into the Boards AS400 database or other records management tools as needed.
• Assist in the management of all application and licensing processes for the Boards. Research Board records and archive as necessary to assist the Boards administrative functions.
• Responds to correspondence and contact with the board by applicants, licensees and citizens, and other State agencies in reference to Board files and records request
• Assist other Board staff by answering telephone and e-mail inquires from professionals about the status f their application, their eligibility for licensing, requirements of law and provides appropriate forms.
• Coordinate with the Boards Executive Director, Investigator and Complaints Manager to ensue that complaint files are securely stored at the completion of an investigation.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following. Include clear and specific information on your application regarding the qualification(s). Experience with scanning and records management of large volume of applications Experience with the AS4000 system

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DL/DUI) to determine whether any monies are owed to DL/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. View phone number on us.edajobs.com or World Education Services Inc. View phone number on us.edajobs.com or View phone number on us.edajobs.com.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

Contractual Benefits

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave Benefits

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty

attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include

your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely

processing.

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

Department of Labor Office of Administration Attn: Donna L. Watson 24-0020243-0003 1100 N. Eutaw Street, Rm. 101 Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor is an equal opportunity employer. It is the policy of DL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.