ADMINISTRATIVE COORDINATOR

Administrative Coordinator

Fulton County Sheriff's Office is seeking a highly skilled administrative professional to provide comprehensive high-level administrative, operational, and organizational support, and case-management, ensuring efficient administrative operations, and contributing to the integrity, efficiency, confidentiality, and the smooth functioning and support of daily activities across the Agency. This role ensures respective Units function efficiently by managing daily workflows, coordinating communication, supporting meetings and projects, maintaining accurate documentation, and adhering to strict confidentiality. The Administrative Coordinator is a key partner, streamlining processes, and enhancing the overall effectiveness of the office. Responsible for preparation of reports, spreadsheets, correspondence, presentations, and other documents, and requires proficiency in Microsoft Office and various administrative tasks, excellent communication skills, strong organizational skills, attention to detail, the ability to handle multiple tasks simultaneously, the ability to work effectively in a fast-paced environment, and professional decorum and a consistently pleasant demeanor. The Administrative Coordinator serves as a trusted administrative partner to leadership and investigators.

Key Responsibilities

Case Management & Administrative Support

• Maintain, track, and organize case files, complaint records, investigative documents, and administrative reviews.
• Coordinate case intake, routing, deadlines, and closure processes.
• Prepare case summaries, timelines, reports, and briefing materials for investigators and command staff.
• Manage calendars, schedules, meeting logistics, and operational workflows.

Integrity, Ethics & Professional Judgment

• Handle sensitive personnel and investigative information with strict confidentiality.
• Apply sound judgment when managing allegations, evidence, and internal communications.
• Identify inconsistencies or concerns in documentation and elevate them appropriately.
• Ensure compliance with agency policies, legal requirements, and professional-standards protocols.

Technology & Data Management

• Maintain digital case-tracking systems, evidence databases, and documentation platforms.
• Generate reports, spreadsheets, and analytics to support investigations and audits.
• Assist with digital evidence uploads, secure file transfers, and data retention compliance.
• Support implementation of new technologies and digital tools.

Evidence Handling & Inventory Control

• Assist with intake, cataloging, secure storage, and release of evidence and exhibits.
• Maintain detailed inventory records and chain-of-custody documentation.
• Conduct periodic audits of evidence rooms and administrative storage areas.
• Coordinate evidence transfers for hearings, investigations, or legal proceedings.

Communication, Professionalism & Confidentiality

• Draft official correspondence, notices, memos, and investigative support documents.
• Serve as a professional liaison between internal divisions, external agencies, and the public.
• Provide courteous, tactful, and professional customer service.
• Support briefings, hearings, and meetings with agendas, notes, and follow-up documentation.

Minimum Qualifications

• 5+ years of administrative, coordination, or office support experience.
• Experience in administrative support, legal support, public safety operations, or professional-standards work preferred.
• Strong organizational and case-management skills.
• High ethical standards, discretion, and confidentiality; experience handling confidential or sensitive information
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and digital records-management systems.
• Ability to analyze documents, identify discrepancies, and maintain accuracy.
• Strong interpersonal skills, including tact, diplomacy, and professionalism.
• Ability to manage multiple priorities in a fast-paced environment; strong organizational skills
• Knowledge of chain-of-custody procedures preferred.
• Experience with digital records management systems preferred.
• High attention to detail, accuracy, and follow-through.
• Ability to work collaboratively and maintain positive working relationships.
• Demonstrated discretion, judgment, and professionalism.
• Experience supporting leadership is required.

Required Computer & Technical Skills

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with digital scheduling tools and shared calendars.
• Ability to manage file systems.
• Skilled in document formatting, data entry, report creation, and presentation design.
• Familiarity with virtual meeting platforms.
• Experience with project management tools
• Ability to learn new software quickly and adapt to evolving technology needs.
• Comfort with basic data organization, spreadsheets, and tracking systems.

Key Competencies

• Organization & Prioritization Efficiently manages multiple tasks and deadlines.
• Communication Excellence Produces clear, professional written and verbal communication.
• Technical Proficiency Uses digital tools confidently and improves tech-driven workflows.
• Collaboration & Support Works effectively with internal teams.
• Initiative & Problem-Solving Anticipates needs and proactively resolves issues.
• Adaptability Adjusts quickly to shifting priorities and unexpected changes.
• Professionalism & Confidentiality Maintains discretion and represents leadership well.

Additional Considerations

• Requires an extensive background check
• May involve working non-standard hours, as required

Note: This position requires a thorough background investigation to include a life-long, national criminal history check and drug screening.

We do not hire candidates who do not pass the background investigation process.

Specific License or Certification Required: May require possession and maintenance of valid State of Georgia Notary Public certification.