Administrative Coordinator

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Full Time Professional Tucker, GA, US

4 days ago Requisition ID: 1095

Salary Range: $60,000.00 To $75,000.00 Annually

The Administrative Coordinator provides high ‑ quality administrative, operational, and organizational support across HR, Administration, Operations, and the Managing Director. This role ensures smooth day ‑ to ‑ day execution, supports leadership and operations with scheduling and coordination, and maintains the administrative backbone that enables the business to run efficiently. The ideal candidate is proactive, detail ‑ oriented , collaborative, and committed to being a culture champion within the organization.

Key Responsibilities

Administrative Support

• Manage calendars, scheduling, travel coordination, and meeting logistics
• Coordinate agendas (collect inputs, organize materials, distribute final versions)
• Capture and distribute meeting minutes and follow ‑ up actions
• Maintain organized filing systems (digital)
• Support expense management, including tracking, coding, and submitting expense reports
• Provide day ‑ to ‑ day administrative support to the Managing Director, ensuring timely communication, preparation, and f ollow ‑ through on operational needs

HR & People Operations Support

• Assist with onboarding logistics(badges, equipment, paperwork, orientation scheduling)
• Support recruiting coordination: interview scheduling, candidate communication, posting roles(can serve as a back‑up)
• Serve as a culture champion , reinforcing company values through communication, professionalism, and employee experience support

Office & Facilities Coordination

• Serve as point of contact for office supplies, vendors, maintenance, and facility needs
• Coordinate visitor management and front office support
• Support safety, compliance, and facility documentation
• Assist with event and meeting coordination, including onsite events, celebrations, and employee engagement activities

Operations & Project Support

• Manage and update the internal SharePoint site, ensuring documents, SOPs, and resources are current and accessible
• Track deadlines, deliverables, and administrative workflows
• Support cross ‑ functional projects led by HR, Administration,Operations,and the Managing Director
• Coordinate logistics for leadership meetings, HR meetings, and operational reviews
• Partner with the Operations department to coordinate administrative needs, track action items, support process documentation, and help ensure timely follow ‑ through o n operational priorities
• Own the review and maintenance of recurring administrative and operational reports, ensuring data accuracy, consistency, and timely updates; proactively identify and resolve discrepancies

Required Qualifications

• 2–3 years of administrative or coordination experience
• Strong organizational and time ‑ management skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and SharePoint
• Ability to handle confidential information with discretion
• High attention to detail and follow ‑ through

Preferred Qualifications

• Experience supporting HR, operations,supply chain,or executive leadership
• Ability to anticipate needs and proactively solve problems

Success Profile

• Reliable, consistent, and accountable
• Calm under pressure and able to manage competing priorities
• Service oriented with strong interpersonal skills
• Thrives in a structured, process driven environment
• Embodies and reinforces company culture
• Demonstrate professionalism and maturity when supporting senior leadership