Lead Admin - Crude Trucking

Lead Crude Trucking Coordinator

Energy Transfer Partners is one of the largest Master Limited Partnerships with one of the most diversified portfolios of energy assets in the United States totaling more than 71,000 miles of natural gas, crude oil, natural gas liquids and refined products pipelines with associated terminalling, storage and fractionation facilities in 38 states.

The Energy Transfer Crude Trucking organization currently hauls crude oil in Oklahoma, New Mexico, Texas, and Louisiana to truck stations throughout these regions. Our truck fleet helps aggregate the crude oil purchased from individual leases.

The Lead Crude Trucking Coordinator is responsible for providing administrative support services to the Crude Trucking Director, departmental managers, and the Crude Trucking department in general.

Primary Responsibilities

• Assist others and work independently, in gathering and analyzing data and assembling it for use in internal/external meetings, presentations or reports
• Maintain and/or assemble and publish reports such as budget and expenditure tracking and reconciliation spreadsheets
• Calendar maintenance and appointment scheduling for Directors
• Tracking and processing of quarterly driver Safety Bonuses
• Initiating set-up of Driver Qualification files
• Works in tandem with the HR department, and field supervisors on driver onboarding tasks, such as assignment of user Id's
• Meeting coordination and scheduling
• Manage local conference room booking through Outlook tools
• Take, store and distribute meeting notes
• Assist with expense report processing
• Invoice processing
• Record keeping and maintenance of departmental files
• Travel scheduling and coordination
• Regular audit and ordering of office supplies
• General clerical, and administrative tasks and project responsibilities as needed

Minimum Requirements

• HS graduate;
• Minimum of 5 years experience in a challenging, fast-paced work environment.
• Must be proficient in MS Office Suite: MSWord, Excel, Power Point, Outlook.
• Additional software experiences a plus.

Preferred Experience

• Associates degree or business/secretarial school certification.

Special Considerations

On occasion, will be required to support emergency response which requires significant changes to work schedule, including overtime and some weekend work.