Administrative Assistant

Job Description

Job Description

Everyday Coffee Co. Administrative Assistant

Location: Austin, TX

Overview  

Everyday Coffee Company is a rapidly scaling Dunkin’ franchise partner, opening hundreds of locations annually across multiple states. As we grow, the need for strong administrative support and operational organization is critical to keeping our teams running smoothly.

We are seeking a highly organized, detail-oriented Administrative Assistant to support the onboarding, project management and broader corporate operations. This role delivers administrative and operational support to the C‑suite, including scheduling and travel, onboarding and compliance coordination, systems administration, internal communications, and cross‑functional project support.

The ideal candidate is proactive, service-oriented, and thrives on organization, accuracy, and follow-through.

Why This Role Matters  

This role ensures: 

· Smooth day-to-day administrative operations for a growing company

· Accurate documentation and record management

· Consistent communication and coordination across teams and locations

· Reliable support for leaders and employees navigating a high-growth environment

Key Responsibilities  

Administrative and Office Support

· Provide day-to-day administrative support to the People Team and leadership

· Manage calendars, schedules, meetings, and conference logistics

· Prepare agendas, presentations, correspondence, and internal communications

· Coordinate travel, events, and team activities as needed

· Serve as a professional point of contact for employees, vendors, and partners

People Team Support  

• Support HRIS systems (e.g., ADP, Oracle HCM, Workday, UKG) 
• Support onboarding, offboarding, job changes, and promotions 

Process Support  

• Support recruiting and hiring workflows as needed 
• Help streamline administrative workflows and improve organization
• Support data tracking for headcount, training, and compliance tasks

Qualifications  

Required  

• 2+ years of experience in an administrative assistant, office coordinator, or similar support role 
• Strong organizational and time management skills 
• Experience with HRIS platforms (ADP, Workday, UKG, Oracle, etc.) 
• Exceptional written and verbal communication skills
• High attention to detail and accuracy
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint)

Key Competencies  

• Strong attention to detail 
• Highly organized and reliable
• Service-oriented and approachable 
• Strong follow-through and accountability 
• Calm, professional, adaptable

Benefits  

• Competitive salary based on experience 
• Bonus eligibility (if applicable) 
• 401(k) 
• Medical, Dental, Vision Insurance 
• Paid Time Off 
• Growth and leadership development opportunities 
• Opportunity to build foundational systems in a high-impact role