Executive Assistant

Executive Assistant

PrideStaff on behalf of a client in Fort Lauderdale is seeking an experienced and professional Executive Assistant who will provide critical administrative and clerical support to the CEO and CFO, ensuring smooth day-to-day operations. This role requires exceptional organization, strict confidentiality, and the ability to manage multiple priorities.

Key Responsibilities:

• Manage the CEO's calendar, scheduling, and meeting priorities
• Prepare board packets, agendas, minutes, and track action items
• Draft professional correspondence, memos, and announcements on behalf of the CEO.
• Coordinate travel, transportation, and event logistics.
• Serve as the primary contact for office visitors, phone calls, deliveries, and mail
• Handle all phone calls, typing assignments, and guest interactions with high professional standards and courtesy.
• Monitor equipment inventory and order office supplies.
• Assist with bi-weekly payroll processing and HR functions (e.g., new hire orientation).
• Log incoming checks/cash in the finance database and confirm deposits
• Assist with annual audits, monitoring, and fundraising activities
• Serve on the disaster team during hurricanes or other agency emergencies.
• Maintain the strictest confidentiality of all materials; violations may result in immediate dismissal.

Qualifications:

• Bachelor's degree in Business Administration preferred, or 4 years of equivalent office experience.
• Proficiency in Outlook, Office 365, databases, Zoom, and Dropbox. Ability to type 50+ WPM and format spreadsheets with basic formulas.
• Strong knowledge of general office/accounting practices; ability to exercise independent judgment and discretion with fiscal tasks.
• Excellent interpersonal skills, flexibility, and a team-player attitude.

Must be able to submit to a background check and a drug screen PrideStaff is an equal opportunity employer

Compensation / Pay Rate (Up to): $21.00 - $24.00