Assistant Project Manager

Job Description

Job Description

The Role

The Assistant Project Manager works directly under our Project Managers, handling the day-to-day project administration, documentation, and coordination that keeps design-build projects moving — from preconstruction through installation and closeout. You'll be involved in every phase: demo, pre-construction, mobilization, fabrication, and finish installation.

Responsibilities

• Process and track RFIs, submittals, and shop drawings from creation through approval
• Maintain project documentation, drawing logs, and current construction sets in Procore
• Assist with subcontractor coordination: scopes, bid leveling, POs, and change orders
• Track material procurement and long-lead items; coordinate deliveries with site superintendents
• Support project scheduling: update look-aheads, track milestones, flag slippage early
• Prepare meeting agendas and minutes; document action items and follow up on them
• Assist with budget tracking, cost coding, and invoice review
• Support permitting, inspections, and closeout documentation (O&Ms, warranties, punch lists)
• Visit job sites as needed to verify field conditions, progress, and quality
• Act as a point of contact for field teams and subcontractors when needed

Required Skills & Qualifications

• 2+ years in construction project engineering, project coordination, or similar (or degree in Construction Management / Civil Engineering / related field)
• Ability to read and interpret architectural and construction drawings and specifications
• Working knowledge of construction project management software (Procore strongly preferred)
• Proficiency with Bluebeam; comfortable with document control systems
• Strong written communication — clear RFIs, submittals, and meeting minutes
• Highly organized with sharp attention to detail; able to juggle multiple projects at once
• Proactive communicator who follows through without being chased
• Valid driver's license; willingness to travel to project sites periodically

Preferred

• Experience with casino, hospitality, or tenant-improvement construction
• Experience working on occupied/live facilities and phased renovations
• Familiarity with millwork, custom casework, or specialty interiors
• Scheduling software experience (MS Project or similar)
• OSHA 10/30 certification

What We Offer

• $36–$44/hour Depending on experience
• Medical, dental, and vision coverage
• 401(k)
• Paid Time Off: One week of PTO for eligible employees who have completed one year of employment, two weeks of PTO after completion of two to four years of employment, and three weeks of PTO after completion of five or more years of employment.
• Paid Sick Leave: Accrual in accordance with state law (1 hour for every 40 hours worked)
• Holidays: 7 Paid holidays
• Growth path toward Project Manager within a company that designs, builds, and installs its own work

I-5 Design Build, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, pregnancy, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment. Consistent with applicable law, if a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

I-5 Design Build is a fully integrated design-build firm specializing in high-end hospitality, gaming, restaurant, and retail environments nationwide. Our turnkey approach brings design, fabrication, construction, and installation together under one team, allowing us to deliver distinctive, high-impact environments with exceptional quality, precision, and efficiency.

From initial concept through final installation, our teams work together to manage every phase of a project. With in-house design and manufacturing capabilities and extensive experience working in active, operating environments, we are equipped to execute complex renovations and fast-track projects while minimizing disruption to our clients’ operations.

I-5 Design Build is committed to creating exceptional spaces and delivering projects to the highest standards of craftsmanship, coordination, and execution.

Company Description

I-5 Design Build is a fully integrated design-build firm specializing in high-end hospitality, gaming, restaurant, and retail environments nationwide. Our turnkey approach brings design, fabrication, construction, and installation together under one team, allowing us to deliver distinctive, high-impact environments with exceptional quality, precision, and efficiency.\n\nFrom initial concept through final installation, our teams work together to manage every phase of a project. With in-house design and manufacturing capabilities and extensive experience working in active, operating environments, we are equipped to execute complex renovations and fast-track projects while minimizing disruption to our clients’ operations.\n\nI-5 Design Build is committed to creating exceptional spaces and delivering projects to the highest standards of craftsmanship, coordination, and execution.