Document Control Coordinator II

Document Control Coordinator II

Position Title: Document Control Coordinator II

O2EPCM, Inc. is a prominent award-winning experienced firm providing professional, technical, consulting, and management services in the planning, design, engineering, and construction industry to local, state, federal government agencies, utility companies, and private clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a Document Control Coordinator II to join our team and contribute to our ongoing success.

Salary Range: $73,000 - $76,000

Location: Onsite (Los Angeles, CA)

Type: Full-Time

Employee Benefits:

• 100% paid base coverage (Health, Vision, & Dental insurance)
• 401(k)
• Paid Holidays
• Paid Sick
• Paid Vacation
• EAP - Employee Assistance Program

Position: Document Control Coordinator II

Position Description: The Document Control Support II provides intermediate-level document control and administrative support for the BuildLACCD Program. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of program documentation. The role supports document processing, records management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards.

Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.

Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.

Perform high-volume data entry while ensuring the accuracy and completeness of project records.

Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.

Maintain, organize, archive, and retrieve project documents using the DocView document management system.

Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements.

Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.

Assist with processing, logging, and maintaining invoice documentation and related records to support program operations.

Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing requested documentation in accordance with applicable procedures and timelines.

Verify documentation for completeness, accuracy, and compliance before distribution and filing.

Coordinate with program staff and District personnel to obtain, distribute, and maintain required project documentation.

Generate document tracking logs, reports, and status updates as requested by management.

Maintain confidentiality of sensitive and proprietary program information.

Assist with continuous improvement of document control processes and procedures.

Perform other document control and administrative duties as assigned.

Minimum Required Qualifications:

Minimum of three (3) years of administrative support experience. High school diploma or equivalent required.

Experience performing data entry, document processing, filing, and records management.

Experience working with contracts documents, invoices, and maintaining project records.

Experience using electronic document management systems.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).

Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Preferred Qualifications:

Administrative experience in document control or records management.

Experience using DocView or a comparable document management system.

Please note, if you move forward in the submission process, you will be asked to provide the following below.

1. Most updated resume
2. Certifications or Licenses obtained
3. 3-4 Professional References
4. Project List with values, dates, and company of any projects worked

O2EPCM, Inc. is a prominent award-winning experienced firm providing professional, technical, consulting, and management services in the planning, design, engineering, and construction industry to local, state, federal government agencies, utility companies, and private clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.

Employee Benefits:

• 100% paid base coverage (Health, Vision, & Dental insurance)
• 401(k)
• Paid Holidays
• Paid Sick
• Paid Vacation
• EAP - Employee Assistance Program

O2EPCM, Inc. NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.