Accounting Specialist

Job Description

Job Description

Job Highlights

The Veterinary Information Network (VIN), an online community and educational resource for veterinarians, is looking for an experienced Accounting Specialist to join our accounting team and worldwide VIN family in Davis, CA. This is an onsite position. VIN will not be offering relocation assistance for this role.

Accounting Specialist – Full-Time

Are you an experienced accounting professional with advanced Excel skills, a solid understanding of GAAP and tax guidelines, and familiarity with accounting software like QuickBooks Enterprise Solutions, QuickBooks Online, Xero, DataRails, Microsoft Office, and Adobe? Do you want to work somewhere that truly makes a difference? If so, this opportunity may be perfect for you.

Work Schedule

Onsite 4 days/1 day work from home.

Position Overview

Under the general direction of the Financial Controller, you will play a key role in supporting veterinarians worldwide by ensuring the smooth operation of VIN’s accounting functions. This position requires comprehensive experience across all areas of accounting, including accounts payable, accounts receivable, payroll, general ledger, and financial reporting (both internal and external).

Key Responsibilities

As an Accounting Specialist, you will:

• Participate in the preparation and monitoring of the month-end close process
• Run desktop deposits
• Input, maintain, and reconcile fixed assets
• Analyze, research, and record sales receipts
• Assist with internal control audits, including running reports and gathering documentation for auditors
• Prepare and reconcile annual property tax returns
• Perform monthly reconciliations for accounts, credit cards, and bank accounts
• Prepare and post journal entries
• Enter, maintain, and update annual budgets
• Analyze credit card accounts and compile merchant account documentation and receipts
• Monitor and close purchase requisitions
• Perform special projects as assigned

Additional duties include assisting with accounts payable and sales tax, as well as other related tasks as needed.

Ideal Candidate Profile

You are someone who:

• Has a foundational understanding of Generally Accepted Accounting Principles (GAAP)
• Is knowledgeable about fixed asset management and sales/use tax (preferred)
• Thrives in a collaborative, close-knit team environment focused on continuous improvement and community service
• Demonstrates attention to detail and accuracy in reviewing and analyzing financial data
• Can assign GL accounts, cross-reference purchase requisitions, obtain approvals, and research unidentified transactions
• Resolves discrepancies and disputes related to credit card transactions and purchase orders efficiently
• Is proficient in various software programs and quick to learn new systems (e.g., QuickBooks, Microsoft Office, email platforms, web browsers, and VIN-specific tools)
• Understands accounting processes and procedures
• Manages and prioritizes daily, monthly, and quarterly responsibilities effectively
• Communicates clearly in both written and verbal formats
• Works independently and collaboratively
• Is adaptable and open to cross-training and adopting new processes

Qualifications

• Minimum of three years of progressively responsible experience in accounting and business administration
• Bachelor’s degree in Accounting or a related field is preferred but not required

Physical Requirements

Physical requirements of this position typically include reaching, grasping, talking, hearing, seeing, repetitive motions, exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move.

Salary and Benefits

The salary range for this position is $23 to $26 per hour. Wage depends on experience and qualifications. VIN currently offers benefits (to full time employees) including Medical (with HRA), Dental, Vision, Life Insurance, FSA (medical and dependent care) as well as a 401k with a company dollar-for-dollar match up to 6% and starting accruing vacation and sick time as of your first day.