Administrative Assistant

JOB SUMMARY:The Administrative Assistant supports daily operations including customer communications, order processing, and coordination of shipping and purchasing functions. This role is ideal for someone organized, detail-oriented, and customer-focused.ESSENTIAL DUTIES & RESPONSIBILITIES:Respond to customer inquiries via phone and emailPrepare and submit customer quotationsGenerate and process customer ordersCoordinate shipping and receiving activitiesCreate and submit purchase ordersMaintain accurate records and archivesAssist with audits (e.g., class society documentation)Provide competitive pricing supportFollows all company policies and proceduresQUALIFICATIONS:High school diploma or equivalent1–3 years administrative/customer service experienceStrong communication skillsProficiency in Microsoft Office (Excel, Outlook, etc.)Detail-oriented and organizedDESIRED QUALIFICATIONS:Experience in maritime, warehouse or industrial environmentExperience with order processing or ERP systemsFamiliarity with shipping/receiving workflowsKNOWLEDGE, SKILLS, AND ABILITIES:Ability to manage multiple priorities, be a self-starter and consistently communicate in a team environmentMeticulous attention to detailExcellent verbal and written communication skillsStrong computer experience #J-18808-Ljbffr