Administrative Assistant

Administrative Assistant

Full-time, on-site in Middletown, OH

Applicants must be legally authorized to work in the United States at the time of employment

Join our team where we accomplish great things TOGETHER.

We are a globally active family company whose sustainable and responsible actions contribute to improved living standards. We are an attractive employer with a value-oriented corporate culture based on trust, appreciation, and continuous improvement.

Weidmann Electrical Technology has been at the heart of the global transformer industry for over 140 years. With deep rooted knowledge in the design, development, and operation of transformers, Weidmann is a leading integrated solutions provider for specialized product and services in the energy sector.

The role

The Administrative Assistant will provide comprehensive administrative support to the Middletown facility, ensuring smooth daily operations. Responsibilities include a wide range of clerical, receptionist, and project-based tasks. This role requires a highly organized and detail-oriented individual who can manage multiple priorities while maintaining a professional and welcoming presence, both in person and over the phone, to represent the company in a positive manner.

How you'll make an impact

Administrative Support

• Prepare correspondence and presentations using Microsoft Office
• Set up and coordinate meetings and conferences
• Support staff in assigned project-based work
• Follow up on timelines and deliverables
• Participate in cross-functional teams
• Advise team of any issues to ensure excellent customer service

Office Coordination

• Answer phones for the facility and maintain the campus directory
• Meet and greet clients, visitors, and employees
• Prepare and coordinate incoming USPS mail and express packages
• Maintain hard copy and electronic filing systems
• Maintain filing system for Production Orders after shipping
• Maintain electronic employee communication boards

Procurement & Inventory Management

• Prepare purchase requisitions in SAP for office supplies and various items
• Assist with procurement workflows as necessary
• Oversee the clothing and safety shoe programs, including ordering and distribution
• Create check requests for clothing and safety shoe reimbursements
• Assist with restocking and maintaining the First Aid cabinets
• Maintain inventory and set up campus lunches

Employee & Visitor Support

• Assist with employee-related tasks such as:
• New employee orientation lunch
• Lockout/tagout (LOTO) support
• Badge photos and production
• Collection of items upon employee departure
• Prepare monthly service awards for the Anniversary Program
• Lead the Employee Activities Committee, including:
• Managing the budget
• Coordinating meetings
• Organizing engagement events
• Travel Administrator:
• Administer all U.S. employee travel arrangements
• Ensure compliance with company travel policies
• Coordinate transportation and accommodations for Weidmann guests
• Partner with leadership to ensure visitor safety compliance and a safe environment

Reporting & Recordkeeping

• Collect and prepare the weekly Hi-Lo report for site
• Preparing SMT agenda for distribution per schedule

What do you bring

• High School Diploma required; Associate's Degree preferred.
• Strong organizational, written, and verbal communication skills.
• Excellent interpersonal and customer service abilities.
• Positive attitude and ability to work under pressure to meet deadlines.
• Detail-oriented with a high level of accuracy.
• Proficient in Microsoft Office; experience with other database systems a plus.
• Ability to handle confidential and sensitive information.
• Comfortable working in a fast-paced, sometimes stressful environment.

What do we offer?

• 13 years of administrative experience in a professional office setting
• Associate degree in Business Management or a related field preferred
• Proven ability to thrive in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SAP a plus
• Strong typing skills
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail and ability to manage multiple tasks effectively

We look forward to hearing from you soon!

At Weidmann we are committed to equal opportunities and growth for all talents. We are convinced that a diverse and inclusive work environment increases mutual understanding and innovation of our business.