German Bilingual Administrative Support Analyst

Job Description

Job Description

At-a-Glance:
Join an international automotive company as a German Bilingual Administrative Support Analyst, providing advanced administrative support onsite.

Position Type:

• Contract
• Onsite

Required:

• Previous automotive manufacturing or experience.
• Education: High School Diploma or GED equivalent. Associate Degree a plus.
• Experience: 3 years of related administrative procedures.
• Training: As applicable, per training guidelines.
• Licenses and/or Certifications: Valid driver's license may be required based on department.
• Advanced proficiency in SAP (Purchasing, Manager's Desktop, Finance, and Time Administration modules).
• Advanced presentation and organizational skills.
• Ability to handle multiple tasks.
• Intermediate communication and organizational skills.
• Intermediate computer skills (Microsoft Excel, Word, PowerPoint, Access, Outlook, etc.).
• Knowledge of organizational processes (budget, headcount).
• German language skills.
• Familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc.).

Preferred:

• Bachelor's degree or equivalent relevant experience.

Responsibilities:

• Provide a variety of advanced administrative support to the assigned department at Plant.
• Perform and coordinate administrative tasks (word processing, document preparation/management, and file maintenance) related to daily activities for TX.
• Coordinate preparation of records such as agenda, notices, minutes, and LOP for department management team weekly meetings.
• Assist with department budget, training records, travel arrangements, expense reports, office supplies, and record retention.
• Coordinate management workshops.
• Maintain department web page.
• Maintain time administration for management.
• Create purchase orders and process invoices to Accounts Payable.
• Handle special projects related to TX.
• Schedule and organize activities such as meetings, meeting documentations, and video conferences for department members.
• Support management to maintain target achievement and task completion as assigned.
• Handle confidential information and material.
• Monitor and communicate to managers deviations on Budget Variance reports, forecasting reports, and SAP activities for TX.
• Update TX target/status system.
• Perform other duties as assigned by operations supervisor.