Bookkeeper / Accounting Assistant

Company Overview UltraFlex Power Technologies is a leading manufacturer of industrial induction heating equipment, committed to innovation and excellence in the manufacturing sector. Our systems serve engineers, foundries, manufacturers, and labs worldwide. We are seeking a detail-oriented and reliable Bookkeeper / Accounting Assistant to join our dynamic team at our Ronkonkoma, NY headquarters. About the Role You will keep our day-to-day financial records accurate and current — recording and categorizing transactions, managing the full AP/AR cycle, reconciling bank and credit card accounts, and supporting monthly reporting. You will work closely with our accounting team and take a proactive approach to spotting and resolving discrepancies. Key Responsibilities

• Manage full-cycle Accounts Payable and Accounts Receivable, including invoice and credit processing, vendor payments (check/ACH), and customer portal submissions.
• Record and categorize daily financial transactions in QuickBooks and complete the posting process.
• Investigate and resolve payment discrepancies; apply wire and check payments accurately.
• Process and reconcile credit card transactions.
• Perform monthly bank and credit card reconciliations, comparing bank information to company records.
• Assist with intercompany transactions and ensure proper documentation.
• Prepare account analyses and resolve financial discrepancies on a monthly basis.
• Maintain organized digital and paper financial records in compliance with company standards.
• Support the preparation of scheduled financial reports.
• Assist with tax-related documentation and perform additional accounting tasks as assigned.

Qualifications

• Associate degree preferred, or equivalent experience.
• Minimum of 5 years of experience in general accounting or a related field.
• 3–5 years of hands-on experience with QuickBooks.
• Minimum 2 years of experience in a manufacturing environment (required); familiarity with inventory/build processes is a strong plus.
• Proficiency in Microsoft Office Suite.
• Solid understanding of accounting principles and financial reporting.
• Analytical skills to identify errors and discrepancies; high level of accuracy, efficiency, and accountability.
• Strong communication and interpersonal skills to collaborate with accounting team members and vendors.
• Strong work ethic, initiative, punctuality, and consistent attendance.
• Ability to adapt and prioritize effectively in a fast-paced environment.
• Discretion and confidentiality in handling financial information.

What We Offer

• Competitive compensation
• Health, dental, and vision insurance
• 401(k) with company matching
• Paid time off
• Friendly and supportive work environment
• Opportunities for career advancement within an international organization

Work Schedule & Location

• Monday to Friday, office-based role
• Job Type: Full-time
• Must reliably commute to Ronkonkoma, NY 11779, or plan to relocate before starting work (required)