Legal Department Administrator - Real Estate

The Legal Department Administrator - Real Estate is a key member of the Dutch Bros legal team. This role is primarily responsible for providing support to attorneys and paralegals on all real estate matters related to leasing, development, transactions, and ancillary agreements. The Administrator will also work closely with the Legal Department’s paralegal and administrative staff on supporting internal attorneys and paralegals managing a varying range of legal matters including commercial agreements, intellectual property filings, marketing initiatives and brand protection, employment matters, franchise matters, mergers & acquisitions, due diligence, litigation, and general corporate compliance work. Key Result Areas Organize, maintain and manage the storage and documentation of all real estate transaction agreement versions and final agreements in the drives Review lease execution packages for accuracy Process final execution of leases and other agreements via DocuSign Distribute fully executed leases to internal stakeholders Track lease statuses, tasks, and deadlines Schedule team meetings, draft and distribute agendas, and capture notes and action items for dispersal to meeting attendees Ship and mail documents as directed by attorney and paralegal staff Process and track legal real estate invoices Support staff with timely drafting and review of lease, construction, and ancillary lease documents (CC&Rs, SNDAs, estoppels, memoranda, amendments, rent commencement certificates, easements, etc.) Assist with conference registrations, bar dues, travel, and reimbursement for real estate legal staff as directed General Support Expectations Support management of all Legal Department email inbox(es) and calendar(s), applicable matter creation, and distribution of related requests Intake and facilitate contracts, documents, projects, and matters Work closely with the paralegal, attorney, and administrative staff on the timely and effective distribution of all incoming legal mail and emails, including handling service of process communications as directed by attorneys Schedule team meetings, draft and distribute agendas, and capture notes and action items for dispersal to meeting attendees Support management and processing of invoices Manage Legal Department outgoing shipping and mailing requests Organize and file all legal documents Assure retention and organization of legal real estate records Keep files organized and up-to-date and adhere to established filing and naming protocols Provide detail-focused and proactive support to paralegal and attorney staff in their efforts to serve business partners and external teams Serve as coordinator and/or project manager for multi-departmental projects, including communication of objectives, updates, and timelines, as requested Support generating regular project, matter, and contract reports, including maintaining current statuses, entering applicable data, and capturing important deadlines and events Manage the collection of document signatures, including manual, notary, and electronic signatures utilizing the Legal Department’s current Electronic Signature system(s) Assist paralegal and attorney staff with management of outside counsel relationships and matters Utilize and maintain the Legal Department’s current standard Matter and Contract Management system(s) Support paralegal and attorney staff with the development of and compliance with internal processes and procedures Support the team with implementation and improvement initiatives of all systems and tools Perform all administrative duties required to maintain a normal course of business Other special projects as needed Skills Keenness to Learn Adaptability Critical Thinking Mission Focus Positive Thinking Trustworthiness Job Qualifications High School Diploma or GED, required Associate’s Degree or BA/BS, preferred 2 years of proven legal experience with a corporation, law firm, government agency, or similar enterprise, required Humble, hungry, and smart, required Basic understanding of privilege, confidentiality, and unauthorized practice of law, required Basic knowledge of law office operations, practices, and procedures, required Strong verbal and written communication skills for interactions with attorneys, paralegals, administrative staff, and business partners, required Strong attention to detail and organizational skills, with the ability to prioritize work and respond to multiple demands while meeting time-sensitive deadlines, required Ability to project manage and balance working within a team environment, required Proficiency in team collaboration and the ability to deliver and receive project and performance feedback, required Efficiently and effectively work at a high level without direct supervision with work product accountability, required Ability to acknowledge and comply with all corporate policies and procedures, required Ability to develop systems, processes, and procedures, required Intermediate experience utilizing standard office technology including Google Suite, Microsoft Suite, Teams, Smartsheet, etc., required Exposure to real estate development and transactions including Build-to-Suit, ground leases, SNDA, estoppel, exclusivity issues, lease renewals and amendments, due diligence, memoranda, title and survey review, environmental reports, preferred Physical Requirements Occasionally move or lift office items Must be able to work in an office environment Must be able to communicate effectively to perform job duties Vision must be good or corrected in order to perform essential job duties Hearing must be good or corrected in order to understand information to perform essential job duties Ability to read and write in English to process paperwork and follow up on actions necessary Constantly operate a computer and other office productivity machinery such as calculators, copy machines, computers, and other office equipment Compensation DOE #J-18808-Ljbffr Dutch Bros Coffee