Development Associate, Development Events (Temporary)

Job Description

Job Description

Description

Overview
The Development Department at The New York Public Library raises funds from private sources to support the mission and vision of The New York Public Library. The team is made up of a dynamic group of development and events professionals who together represent expertise in all areas of fundraising, including individual, corporate, foundation and government grants, special events, membership, planned giving, and systems management. The Development Department raises over $20 million in Annual Fund and more than $90 million overall each year. 

The Associate of Development Events will play an integral role in the planning, preparation, and execution of high profile fundraising events including the Library Lions Gala and the Spring Lunch as well as other special donor and membership events as needed.

" Please note this is a temporary role - Aug, 2022 - Dec, 2022"

Responsibilities
Reporting to the Associate Director of Development Events, the Associate of Development Events will:

• Manage operational tasks related to benefit and stewardship events including preparing mailing lists and invitations, updating fundraising data in database, scheduling meetings and events, conducting donor and prospect research, drafting agendas and correspondence, taking RSVPs and making follow-up calls, and updating event web pages
• Research and propose ideas for relevant and engaging event speakers
• Assist with the processing and preparation of acknowledgement letters for event contributions in a timely manner
• Manage event calendars, oversee staffing needs and responsibilities for events, create memoranda for Senior leadership in advance of events
• Assist with the management of event revenue tracking and expense budgets in conjunction with the Special Events team
• Provide support at other Development events
• Perform related duties as required

Required Education, Experience & Skills

Required Education & Certifications

• Education requirements: BA/BS, preferably in the humanities

Required Experience

• 1-3 years of fundraising and/or event experience

Required Skills

• Strong project management skills and able to manage multiple projects, deadlines, and stakeholders
• High degree of initiative, organization, and follow-through
• Responsible self-starter; able to work independently
• Excellent written communication and interpersonal skills
• Demonstrated ability to interact effectively with all levels of staff, donors, and the public, and the ability to exercise good judgment
• Excellent computer skills including MS Word and Excel

Managerial/Supervisory Responsibilities

N/A

Preferred Qualifications

• Proficient in using Raiser’s Edge or similar fundraising database software

More...

Please Note: Effective August 2, 2021, absent a qualifying exception for medical or religious reasons, newly hired employees of the New York Public Library must present proof of receipt of a COVID-19 vaccination and may not begin employment at the Library until 14 days after their receipt of their second dose of either the Pfizer or Moderna vaccines or 14 days after their first dose of the Johnson & Johnson vaccine. Newly hired employees who need additional time to receive their vaccination prior to their start date may request an adjournment of their start date with their hiring manager. The Library will consider such requests on a case by case basis, depending upon the Library’s operational needs, among other factors. The Library will further consider exemptions for prospective employees who cannot become vaccinated due to a qualifying medical condition or a sincerely held religious belief or practice. Candidates who receive a conditional offer of employment and who seek a medical or religious exemption to the Library’s vaccination policy will be provided with additional instructions at the time of the conditional offer.

Core Values
All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems 
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Office

Physical Duties

• Limited physical effort is required
• Lifting up to 40 lbs. required
• May require travel within NYC

Pre-Placement Physical Required?
No

Union/Non Union
Non-Union

FLSA Status
Exempt

Schedule

• Hybrid, 35 hours per week, Monday - Friday 9-5, with evenings for Development event support, temporary basis (August-December 2022)