Department Assistant II, Math

This operational position provides secretarial and clerical support to assigned administrators, faculty, and departments in support of the efficient operation of the Department of Mathematical Sciences. This is an academic year, 10 month position (.85 FTE).

RESPONSIBILITIES/DUTIES/FUNCTIONS/TASKS:
• Performs basic online research
• Maintains basic files and photocopies
• Develops basic communications and correspondence
• Responds to basic inquiries and routine requests
• Hires/supervises student workers and prepare student payroll, as needed
• Handles basic purchases, invoices, and payments
• Acts as department receptionist, answering telephones and sorting mail
• Maintains basic calendars - schedules meetings and appointments
• Maintains and updates department bulletin boards
• Coordinates individual or group travel arrangements and expense reports
• Prepares routine mailings
• Submits work orders
• Coordinates routine department searches
• Administers event support, including securing reservations, catering, work orders, and other logistical requirements for one-time or recurring events
• Designs basic flyers, brochures, newsletters, invitations, and signs for programs
• May assist with the maintenance of content on the department website
• Maintains/Tracks basic budgets and grants
• Monitors budgets for non-College-sourced funds (grants)
• Acts as a resource to team members and as a primary resource to other areas of the College
• Assists others, as needed, to ensure departmental processes and procedures are performed appropriately
• Refers students' parent communications and requests to the appropriate parties
• Handles basic information, data, or research requests,
• Tracks department activities and assists in data collection for the department annual report
• May assist with proctoring, as necessary
• Other related duties as directed

REQUIRED SKILLS:
• Writes legibly and speaks clearly to ensure messages are understood
• Listens carefully to understand and asks questions to clarify
• Works under general supervision
• Works well as part of a team, fosters an environment that values differing perspectives
• Good organizational skills
• Good interpersonal and professional communication skills
• Models and reinforces customer service behaviors
• Knowledge of office procedures
• Seeks assistance when needed
• Provides assistance when possible, referring questions and problems to a higher level as appropriate
• Accepts new tasks in a positive manner
• Continually seeks opportunities to improve tasks within the area of control
• Consistently uses equipment, resources, and work time efficiently and effectively
• High level of accuracy and attention to detail
• Basic writing and composition skills

QUALIFICATIONS AND EDUCATION REQUIREMENTS:
• Prior closely related work experience
• HS Diploma
• Proficiency at the advanced level for Microsoft Office
• Consistently meets deadlines
• Routinely multitasks
• Works independently under routine supervision
• Knowledge of office procedures and budgets
• Adept usage of online information resources

PREFERRED QUALIFICATIONS AND EDUCATION REQUIREMENTS:
• Prior Lafayette College work experience
• Regularly demonstrates ability to learn and use new computer and web-based applications and products essential to department functions (e.g., Microsoft Office, FAMIS, Qualtrics, Career Vault, Google Suite, Emburse, Banner, electronic data records, etc.)
• Regularly exercises good judgment in identifying issues that need to be brought to immediate supervisors, including ideas for improvement and inefficiencies

PHYSICAL REQUIREMENTS:
While performing the duties of this position, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or push up to 40 lbs.

It is the College's intention to fill job vacancies from within the College before hiring new employees, providing employees are available with the necessary qualifications. Internal candidates who make application within 3 working days following the posting, will be considered first. Applications from candidates not currently employed by the College will not be considered in the first 3 working days following the posting and will only be considered if there are no qualified internal applicants.

Applicants must provide your Lafayette College ID number (L#). If you do not know your Lafayette College L number, please call Human Resources at View phone number on click.appcast.io.

Applicants should submit a cover letter addressing relevant experience, a resume, and contact information for three references.


Lafayette is deeply committed to creating a diverse community, one that is responsive inclusive and is supportive of each and all of its faculty, students, and staff. All members of the college community share in the responsibility for creating, maintaining, and developing a learning environment in which difference is valued, equity is sought, and inclusiveness is practiced. All Lafayette operations reflect the college's commitment to diversity, equity, access, and inclusion (deai) initiatives, and lafayette welcomes applicants from diverse backgrounds.