Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payment operations and help maintain accurate financial records for the organization. This position focuses on reviewing invoices, coordinating timely disbursements, and keeping documentation organized so accounting processes run smoothly. The ideal candidate brings strong attention to detail, sound judgment with financial data, and the ability to work effectively with vendors and internal teams.

Responsibilities:
• Process supplier invoices and payment requests with a high level of accuracy and attention to established approval procedures.
• Compare billing documents against purchase orders, receipts, and related records to confirm completeness and validity before payment.
• Record accounts payable activity in the accounting system and maintain accurate transaction data for reporting and reconciliation purposes.
• Coordinate payment execution through approved methods such as electronic transfers, checks, and wire payments according to scheduled due dates.
• Track upcoming obligations to help ensure vendors are paid on time and cash disbursements are handled correctly.
• Reconcile vendor account statements, investigate mismatches, and resolve billing issues in partnership with internal departments and external contacts.
• Respond to supplier questions regarding invoice status, payment timing, and required backup documentation in a thorough and accurate manner.
• Organize payable files and supporting records so documents are accessible for audits, month-end review, and ongoing accounting needs.
• Assist with period-end close activities by preparing account support and contributing to accurate financial reporting.
• Provide documentation and reports requested by accounting leadership during audits while following company policy and internal control standards.• Prior experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding, invoice entry, and payment processing procedures.
• Experience handling check runs and coordinating electronic payment activity with accuracy.
• Ability to review source documents carefully and identify discrepancies or missing approvals.
• Proficiency with accounting software and standard business applications such as spreadsheets and email.
• Strong organizational skills with the ability to manage multiple deadlines in a structured environment.
• Clear written and verbal communication skills for interacting with vendors and internal stakeholders.