Campus Facilities Coordinator (Co-working Space, Non-profit)

Job Description

Job Description

About LACI 

The Los Angeles Cleantech Incubator (LACI) is a nonprofit organization creating an inclusive green economy by unlocking innovation (through working with startups to accelerate the commercialization of clean technologies), transforming markets (through catalytic partnerships in zero emission transportation, clean energy and sustainable cities) and enhancing communities (through workforce development, pilots and other programs). Originally founded as an economic development initiative by the City of Los Angeles and its Department of Water & Power (LADWP), LACI is recognized as one of the most innovative business incubators in the world. Learn more at laci.org

Position Summary:

The Campus Operations Coordinator at LACI plays an essential role in the facilities management of the La Kretz Innovation Campus, a  LEED Platinum facility (WELL re-certification in process). This role will be responsible for the performance and maintenance of building equipment and services, including coordinating janitorial, security, parking vendors. Reporting to the Director of Campus Operations, this role will also support the implementation of pilots and displays on Campus, community management, and help implement green building best practices. 

About the La Kretz Innovation Campus (LKIC):
The Los Angeles Department of Water and Power’s (LADWP) La Kretz Innovation Campus is a space where science, entrepreneurship, environmentalism, and policymaking merge to advance the development of a sustainable future that includes clean and abundant water supplies, a commitment to 100% renewable energy, and an inclusive green economy. It is also a showcase for labs, working exhibits, and educational opportunities for customers, students, and visitors alike, offering ways to save money, conserve water and electricity, and learn valuable information on rebates available to all LADWP customers.

What You’ll Do:

• Facilities Maintenance and Coordination: Implement a robust, sustainability-focused facility and equipment management program, including: installation per manufacturer’s specifications, preventative maintenance and life-cycle requirements, proactive equipment repairs, and  coordination of facility inspections to ensure compliance with occupant health, safety, and industry standards and industry codes. Coordinate maintenance and repair of facilities and equipment, tenant improvements, and construction. Coordinate the Campus Pilot and Display review process and implementation.
• Sustainability: Track facility sustainability data and offer recommendations for how to improve the facility’s sustainability performance. Coordinate the implementation of LEED, WELL, and sustainability best practices while monitoring energy efficiency, water conservation, and waste diversion. Work with the Campus team to maintain/apply for LEED, WELL and other certifications.
• Community Culture: Serve as the primary point of contact for  Campus Members’ facility-related requests, comfort issues, and needs. Assist with relevant community outreach, programming, and events. Support the reception area and Front Desk. Lead Campus tours.
• Vendor Management & Purchasing: Maintain an updated, prioritized list of current and upcoming facility projects. Ensure LACI is following proper procurement policies. Obtain quotes from vendors and suppliers as well as calculate and compare costs for goods and services to maximize cost-effectiveness 
for janitorial, security, parking,  and environmental health and safety. Support AP needs for vendor invoices including coding for accounts payables
• Emergency Preparedness:  Act as a floor warden and key point of contact  under the Director of Campus Operations for all emergency preparedness planning. This includes coordinating the emergency planning and training for the Campus as well as  maintaining emergency preparedness plans, updating documentation, scheduling trainings (including CPR/First Aid training for floor wardens) and ensuring Campus Members have received the most up to date version of the plan. 

Why You’re Right for the Job:

• You’re solutions-oriented. You’re great at problem-solving and people always notice your positive attitude. Helping others is important to you. 
• You're agile and adaptable. You love planning your days, but you don't hold too tightly to your plans. You understand that priorities can shift quickly, and you can respond to change with grace and ease.
• You’re a team player. You genuinely enjoy working alongside others, and you tend to bring a sense of camaraderie and joy into your work. You are known by your friends and colleagues as a person who prioritizes relationships built on mutual respect and authenticity.
• You do a great job at any job. You take pride in your work - even with “easy” tasks. You’re confident in the skills you bring to the team and thrive under limited supervision, without hesitating to ask for help when you need it. 
• People trust you. You are honest, trustworthy and have the ability to maintain discretion in handling sensitive information.

Requirements:

Basically, we want to know you can get the job done. This means you have:

• Experience working in facilities, green buildings, or sustainability
• Bachelor’s Degree preferred or equivalent experience
• Strong proficiency in MS Excel and Google Sheets
• Outstanding organization and leadership abilities
• Aptitude in decision-making and problem-solving
• A LEED AP, WELL, or other relevant green building certifications are a plus
• Excellent writing and communication skills are required
• Ability to nimbly manage multiple projects and deadlines is a must
• A proactive, pro-environment, pro-solutions professional dedicated to making the world a cleaner, safer, better place to live in through the effective implementation of new sustainable technologies.
• While LACI is a non-profit, it more closely resembles a start-up with a rapidly changing environment. The successful employee will need to play multiple positions well, be comfortable in a results-oriented culture, and not require day-to-day hand holding to be successful.
• Experience working with/managing security contractor/vendors preferred.

Work Requirements

• Must work onsite from our Downtown LA office 5 days a week.
• Needs to be able to lift up to 50 lbs.
• Must maintain CPR / First Aid certification (provided by organization) and serve as an Emergency Preparedness Team Member.

Position Details:

This is a full-time position, starting immediately. LACI operates out of the La Kretz Innovation Campus, in the bustling Downtown LA Arts District. Since we are rapidly growing, you will be getting in on the ground floor at LACI, with the opportunity to evolve with us and shape your future here. 

Salary Range : Coordinator Range $54-65k commensurate with experience, education, skills, etc and total compensation package including health benefits, 401k match, professional development, commuter benefits and more.

In addition to working on a campus with other innovators, we offer industry competitive benefits including:  paid holidays, vacation/sick time, health benefits, 401(k) plan, professional development, and paid parking. We also support alternative transportation with a metro pass for every employee.

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