TrailKids Administrative Assistant

TrailKids Administrative AssistantThe TrailKids Administrative Assistant provides vital support to the TrailKids Pastor and children's ministry team. This role manages systems, logistics, and administrative processes that ensure kids, parents, and volunteers experience excellence at every touchpoint. By keeping details organized and data accurate, the Admin Assistant helps families connect, volunteers thrive, and the mission of Trail Kids move forward with impact. This role conveys the core beliefs and teachings consistent with Preston Trail Community Church while communicating and leading others to grow in their faith.Administrative SupportProvide direct administrative support to the TrailKids Pastor and children's ministry teamsManage calendars, communication, and scheduling for TrailKids events and initiativesAssist with project management, documentation, and follow-up for team prioritiesHelp ministry leads set yearly budgets, give quarterly updates to TrailKids Pastor, and evaluate spending needs and adjustmentsOrder recurring supplies for large ministriesSystems & Data ManagementManage Planning Center, color groups, and other church database systems for TrailKidsEnsure accuracy and integrity of family and volunteer dataTrack assimilation, attendance, and engagement to measure ministry effectivenessCreate reports and dashboards to support decision-making and evaluate strategiesAssimilation & EngagementSupport TrailKids Connections Coordinator, ensuring families are accepted and expectedManage TrailKids assimilation systems, including new family follow-up and volunteer onboarding processesTrack and evaluate engagement strategies that help move people from guests ? participants ? fully engagedSupport TrailKids connection events, retreats, and milestone experiences with logistics and administrative coordinationTeam & Volunteer SupportBuild and manage volunteer admin teams as needed to support ministry processesCollaborate with staff and volunteers to ensure excellence in communication, hospitality, and follow-upEvent & Program SupportProvide logistics and administrative coordination for TrailKids eventsHandle communication, registration, and follow-upEnsure smooth execution of recurring ministry programsQualificationsAlignment with Preston Trail's mission, beliefs, and valuesCommitted to our team values: Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, High PerformanceMust complete our assessment within 2 business days of applying to be considered furtherStrong organizational, proactive, and detail-oriented work styleCritical thinking and problem-solving skillsProven project management and administrative experienceAbility to learn and manage systems quickly and effectivelyLeader of leaders with a heart to recruit, equip, and empower volunteersExcellent judgment, discretion, and confidentialityFlexibility and ability to pivot as ministry needs changeCollege degree preferredOrganizational RelationshipsMinistry Team(s): Next Gen, TrailKidsReports To: TrailKids PastorEmployment ClassificationsCategory: Full-timeNumber of Hours: 40Ministerial Classification: Non-MinisterialExempt/Non-Exempt: Non-ExemptEmployee Class: AdministrativeWeekends Required: YesOnsite Required: YesCommissionable: NoPreston Trail Community ChurchAt Preston Trail Community Church, our mission is to help people find AND follow Jesus Christ.