Administrative Assistant (MIS Department)

Job Title: Administrative Assistant (MIS Department)

FLSA: Non-Exempt

Working Hour: 8:30~17:30 (1 hour Lunch)

Working Model: Office

An international manufacturing company is seeking a highly organized and proactive Administrative Assistant to support the MIS Manager and team.

This role provides a wide range of administrative support while maintaining a high level of confidentiality, professionalism, and attention to detail.

You will serve as a key point of coordination and a resource for internal stakeholders.

Key Responsibilities

• Manage calendars, schedule meetings, and prepare agendas and meeting minutes
• Coordinate travel arrangements and logistics
• Process purchase requests, invoices, and expense reports
• Support onboarding activities, including equipment setup for new hires
• Assist with budget tracking and cost reconciliation
• Create presentations, web content, and other internal documentation
• Maintain records, databases, and project tracking tools
• Handle correspondence, mail distribution, and visitor coordination
• Support contract tracking, routing, and approval processes
• Plan and execute team events and special projects

Qualifications

• Bachelor’s degree in Business, IT, or a related field preferred
• 1+ year of work experience preferred; new graduates are also encouraged to apply
• Strong interpersonal skills with the ability to build effective working relationships
• Excellent written and verbal communication skills
• Highly organized with strong multitasking abilities
• Ability to prioritize, adapt, and work independently in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Teams, and Zoom
• Familiarity with general office practices and procedures
• Japanese language skills are preferred but not required