Part-Time Administrative Assistant

Administrative ClerkOnly the first 150 applications will be accepted. $23.98 Hourly. Up to 1000 Hours Per Fiscal Year. The current vacancy is located in the City Clerk's Office. However, this recruitment will be used to establish an eligibility list to fill vacancies Citywide. Under supervision, performs a variety of administrative and clerical duties involved in the support of a City department; and provides general information and assistance to the public.Examples of DutiesExamples of duties may include, but are not limited to, the following:Performs a wide variety of administrative and clerical duties in support of the assigned Department;Relieves management and staff of a variety of administrative details;Plans, organizes and carries out administrative assignments;Researches, compiles and organizes information and data from various sources on a variety of specialized topics;Serves as initial contact/resource person for the assigned office; screens calls, visitors and mail;Explains regulations, procedures, policies, systems, rules and precedents in response to inquiries and complaints from the public, City staff, representatives of other organizations and others;Responds to complaints and requests for information and assistance; Researches and gathers information to provide accurate answers and information;Refers more technical questions or issues to appropriate City staff and ensures follow-up to unanswered inquiries;Types, formats, composes, proofreads, and produces a wide variety of reports, letters, memoranda, spreadsheets and statistical charts;Applies specialized knowledge of departmental and program policies and procedures in determining completeness of applications, permits, records and files;Initiates and maintains a variety of files and records for information related to the assigned office including official resolutions and ordinances;Maintains budget, purchasing, personnel, payroll, and other records to assist in the management or administration of departmental programs;Performs special projects and assignments as requested;Maintains calendars of department activities, meetings, and various events;Schedules City staff meetings or meetings between City staff and other groups or organizations;Coordinates travel arrangements for department staff as necessary;Serves as clerical support to various committees, commissions and task forces;Prepares, copies, and distributes meeting agendas and related materials, minutes, resolutions or other formal documents;Receives payment of fees and issues receipts; maintains records of transactions; andPerforms related duties and responsibilities as assigned.QualificationsExperience: One year of responsible clerical experience involving assisting management or administrative staff. Education: Equivalent to a high school diploma. Special Requirements: Ability to work in a standard office environment; ability to travel to different sites and locations. Regularly required to talk or hear. Required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.Supplemental InformationCandidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume". Proof of education such as but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply. The City of Redlands' preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment, please contact Julie Maher at View email address on click.appcast.io or Sophia Diaz at View email address on click.appcast.io