Office Manager

Job Description

Job Description

Our client, a growing organization, is seeking a proactive, detail-oriented Office Manager  to keep day-to-day operations running smoothly while providing direct support to leadership. This is a client- and team-facing role that calls for sharp organizational instincts, strong technology skills, and polished professional communication.

Compensation & Highlights:

• Pay: $50,000-$60,000 annually, commensurate with experience
• Location:  Warwick, RI
• Direct Hire/Permanent Role

Responsibilities of the Office Manager:

• Serve as a key point of contact for the office, managing incoming calls and email correspondence with a high level of professionalism and clarity.
• Proactively manage, organize, and coordinate calendars, meetings, and appointments for leadership, anticipating scheduling needs.
• Maintain and utilize the company's CRM system to track contacts, communications, and project-related information, while leveraging technology and office software to keep operations organized and efficient.
• Prepare correspondence, documents, meeting materials, and reports, and coordinate meeting logistics including scheduling, room/location setup, and agenda preparation.
• Support day-to-day office operations, including maintaining office supplies, organizing files and records, and liaising with vendors, while providing general administrative and executive support to leadership.

Qualifications of the Office Manager:

• Prior experience as an Office Manager, Executive Assistant, Administrative Assistant, or in a similar administrative/office support role.
• Fluency with technology and computers, including CRM systems and standard office/productivity software such as Microsoft Office or Google Workspace.
• Strong organizational skills, with a demonstrated ability to proactively manage and coordinate schedules and meetings.
• Excellent verbal and written communication skills, with a high degree of professionalism, discretion, and sound judgment.
• Self-starter who can work independently, prioritize effectively, and manage multiple tasks simultaneously; an Associate's or Bachelor's degree and prior experience supporting a small business, real estate, or development office are a plus.

Submit your resume today for immediate consideration!

Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request.

For 20 years, City Personnel has been helping Rhode Islanders find meaningful careers with some of the area's most respected employers. As a locally owned staffing firm based in Providence, we offer real jobs with real companies—and you'll always work with real recruiters who know the Rhode Island job market and are invested in your success.

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