Front Desk/Admin Assistant

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. We are currently seeking dynamic, team-oriented individual to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a motivated Administrative Assistant/Receptionist to join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Responsibilities 

• Front desk reception duties, including greeting guests, answering phones, and processing incoming and outgoing mail.


• Assist with project documentation and administrative tasks.


• Manage vendor management, including maintaining vendor records and documentation such as W-9s, Certificates of Insurance, vendor forms, and related compliance information.


• Place lunch orders for office meetings and events.


• Order and maintain inventory of office supplies and equipment in a cost-effective manner.


• Manage Globaltech license renewals for the office and company vehicles.


• Manage company vehicle maintenance, check-in/check-out, and related administrative tracking.


• Assist with Accounts Receivable (A/R) invoice preparation.


• Match checks to Accounts Payable (A/P) bills, process and mail payments, and obtain and track progress and final payment releases, including lien waivers and SBE Payment Certificates.


• Assist with building management, office administration, and general administrative support as needed.
  


• Other duties as assigned
  

Requirements

• Minimum High School Diploma (associate's degree preferred)


• Positive attitude, friendly demeanor


• Proven experience working on a team


• Proficient in Microsoft Office (Excel, Word, Outlook)


• Experience with Adobe Acrobat (PDF) a plus


• Professional verbal and written communication skills


• Ability to work Monday through Friday from our Boca Raton office (8:00 AM -5:00 PM)


• Ability to pass a background check


• Possess a valid Florida Driver License and able to pass a motor vehicle record search


• Ability to pass a pre-hire drug test