Office Coordinator New Atlanta, Georgia, United States

Operations Coordinator – Atlanta, GA We seek an Operations Coordinator to support the local teams in Atlanta, GA global headquarters office. This position may involve non‑essential duties and responsibilities, which may vary depending on the needs of the organization. The role supports Atlanta and remote US offices and reports to the Office/Operations Manager. The position is full‑time. Responsibilities Performs day‑to‑day support of office procedures and administrative processes, assisting with updates and improvements to enhance operational efficiency and employee experience. Orders supplies and reviews inventory for the Atlanta offices according to established guidelines, including coordinating with approved vendors and tracking usage levels. Opens incoming mail and packages and distributes or stores items across office floors as instructed. Supports established mail, package handling, and distribution processes to ensure timely and accurate delivery. Serves as a point of contact for Operations as a liaison with internal departments (e.g., Accounting, Marketing, IT), escalating questions or issues as needed. Maintains company swag and event inventory, including tracking quantities, organizing storage, and submitting orders for approval based on forecasted needs. Coordinates shipping and logistics activities using approved carriers and processes to ensure timely delivery. Runs Operations‑related errands as needed, including local trips to vendors and service providers. Assists with facilities operations, including kitchens and shared spaces, by monitoring usage and reporting issues. Receives incoming communications (calls, requests, service needs) and determines appropriate handling, escalation, and resource allocation. Acts as the primary point of contact with building management for routine service requests and maintenance coordination, escalating when necessary. Follows and supports enforcement of health, safety, and security policies and assists with compliance efforts. Organizes event inventory and organization within the office. Provides logistical support for company events and team‑building activities, including setup, breakdown, vendor coordination, and on‑site assistance. Assists with operational support for corporate initiatives such as recruiting events and IT deployments, including scheduling support, room setup, and asset coordination. Supports the offboarding operations process, coordinating with cross‑functional teams. Qualifications Associate or bachelor’s degree in a relevant field and some work experience in an office environment. Preferred one (1) or more years previous experience in an office management related role. Must be able to lift 30 lbs. Experience shipping with FedEx, UPS, etc.; must be able to create international labels for various office locations and clients. Excellent organizational skills and attention to detail. Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism. Previous experience of office support. One or more years of customer service experience is a plus. Must be authorized to work in the US without need for sponsorship in the future. Must be willing to come into office 5x per week, but with occasional flexibility. Technology Skills Proficient in Microsoft Office (Excel, Word, PowerPoint) and DocuSign. Proficient in usage of online conference tools such as Zoom, Microsoft Teams, WebEx. Equal Employment Opportunity (EEO) Statement: As set forth in Secretariat’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. #J-18808-Ljbffr Secretariat Intl