Accounts Receivable Specialist

Job DescriptionJob DescriptionWe are looking for an Accounts Receivable Specialist to join a team in Houston, Texas in a contract capacity with the potential for a permanent role. This position supports day-to-day receivables operations by handling invoicing, cash application, customer account upkeep, and account reconciliation in a deadline-driven setting. The ideal candidate brings strong attention to detail, solid communication skills, and prior experience managing AR activities within a fast-paced business environment.

Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.

Responsibilities:
Oversee the daily transfer of invoice data into the accounts receivable system to maintain accurate billing records.
Set up customer profiles in the financial platform and ensure account information remains current.
Prepare, issue, and distribute invoices while confirming timely and accurate posting.
Generate aging reports, analyze outstanding balances, and update records to support collection efforts.
Reconcile customer statements each week and send finalized statements to clients on schedule.
Respond promptly to customer and internal questions related to invoices, payments, and account status.
Review incoming payments, assist with daily cash tracking, and process deposits through the bank.
Apply cash receipts to open balances, including adjustments for short payments, deductions, or transaction fees.
Complete monthly reconciliations for clearing accounts, agent-related receivables, and other assigned AR accounts.
Maintain organized documentation for cash receipts and provide support on additional accounting projects as needed. At least 3 years of experience in accounts receivable or a closely related accounting function.
Practical understanding of invoicing, cash application, aging analysis, and account reconciliation processes.
Proficiency with Microsoft Excel, Word, Outlook, and Teams in an office environment that requires strong attention to detail.
Strong written and verbal communication skills with the ability to work effectively across departments and with customers.
Excellent organizational skills, sound judgment, and the ability to manage multiple deadlines in a fast-paced setting.
Experience working with an ERP system; familiarity with Microsoft Business Central is an advantage. xhqgsiq
Industry experience within freight forwarding, ocean shipping, or a related transportation environment is preferred.