Executive & Operations Coordinator

Job Description

Job Description

Executive & Operations Coordinator

Location: Houston
Reports to: Executive Team
Employment Type: Full-Time

About the Role

We are looking for a sharp, highly organized, self-motivated Executive & Operations Coordinator to provide direct support to the CEO and SVP of Sales while also helping keep a variety of day-to-day business activities moving across the organization.

This is not a traditional administrative role . The right person will be comfortable figuring things out, navigating internal systems, working with data, building polished PowerPoint presentations, coordinating with customers and vendors, and using technology and AI to work smarter and more efficiently.

We are looking for someone who takes ownership, has good judgment, communicates well, and doesn't need to be told exactly how to accomplish every task.

Key Responsibilities

Executive & Sales Support

• Provide day-to-day administrative and organizational support to the CEO and SVP of Sales.
• Prepare and format PowerPoint presentations, customer presentations, reports, and other business materials.
• Gather information and data from internal systems and organize it into clear, useful reports and presentations.
• Help prepare materials for customer meetings, internal meetings, and management discussions.
• Coordinate schedules, meetings, and occasional travel arrangements.
• Handle meeting follow-up, action items, and other organizational needs as appropriate.

Business & Administrative Operations

• Coordinate execution of contracts and other documents with customers, vendors, and internal stakeholders.
• Track documents through the execution process and follow up to keep things moving.
• Process and coordinate basic transactions such as expense reports, invoices, and other administrative items.
• Assist with purchasing office furniture, supplies, business cards, and other company needs.
• Coordinate office-related projects, including lease matters, office moves, and vendor coordination.
• Order and manage customer and company promotional items such as shirts, hats, and other branded merchandise.
• Provide general administrative support to other members of the team as appropriate.

What We're Looking For

• Sharp, resourceful, and highly organized.
• Self-motivated and able to work independently.
• Comfortable figuring things out and finding answers without needing constant direction.
• Strong attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Strong PowerPoint and Microsoft Office skills, or the ability to become proficient quickly.
• Comfortable working with data and navigating unfamiliar software and internal systems.
• Not afraid of technology, AI, or learning new tools.
• Professional and comfortable interacting with executives, customers, vendors, and employees at all levels.
• Able to manage multiple priorities and switch between different types of work throughout the day.
• Good judgment and discretion when handling confidential or sensitive information.
• Willing to take on whatever needs to get done to help the team operate effectively.

Qualifications – Salary will commensurate with experience

• Prior experience in administrative, executive support, sales support, operations, project coordination, or similar role preferred.
• College degree is not required.
• Strong computer skills and willingness to learn new systems are more important than formal education.
• Experience creating PowerPoint presentations is a plus.
• Experience using AI tools to improve productivity is a plus.
• Experience working in a business environment with customers and vendors is a plus.