Medical Records Assistant - SCI Somerset

Salary: $40,685.00 - $60,714.00 Annually
Location : Somerset County, PA
Job Type: Civil Service Permanent Full-Time
Job Number: CS-2026-50603-39000
Department: Department of Corrections
Division: CR SMR Med
Opening Date: 06/02/2026
Closing Date: 6/15/2026 11:59 PM Eastern
Job Code: 39000
Position Number: 00227908
Union: AFSCME
Bargaining Unit: A1
Pay Group: ST04
Bureau / Division Code: 00116630
Bureau / Division: SCI Somerset
Worksite Address: 1590 Walters Mill Road
City: Somerset, Pennsylvania
Zip Code: 15510
Contact Name: Corleen Schmucker
Contact Phone: View phone number on click.appcast.io
Contact Email: View email address on click.appcast.io


THE POSITION
The Department of Corrections (DOC) is seeking a Medical Records Assistant who is eager to make a meaningful impact at the State Correctional Institution (SCI) at Somerset. This role gives you the opportunity to support patient care by keeping vital information organized, accurate, and ready when it is needed most. Your work will directly support dedicated health care teams and contribute to smooth, high-quality services. Step into a position where your skills support a mission that truly matters every day.
DESCRIPTION OF WORK
This position plays an important role in the medical records function at SCI Somerset by ensuring that all information is thorough, meets required standards, and is properly accessible. As a Medical Records Assistant, you will perform the following duties:

• Record Management: Handle electronic, paper, and film medical records to ensure completeness and compliance
• Information Processing: Upload, merge, extract, and update data within the Electronic Health Record system
• Confidentiality Compliance: Follow all laws, policies, and procedures while filing, withdrawing, and issuing records
• Record Transfers: Prepare, deliver, retrieve, and transfer records for inmates who move, parole, or discharge
• Archiving Tasks: Organize and archive inactive records and ensure materials are sent to the State Records Center
• Reporting Support: Update logs, prepare statistical reports, and verify coding information as needed

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday.
• Telework: You will not have the option to telework in this position
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

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See the total value of your benefits package by exploring our


Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.


Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*


Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit and click on the benefits box.

*Eligibility rules apply.
01


Do you possess one or more years of full-time clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding?

• Yes
• No

02


If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03


Do you possess post-high school education in an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

• Yes
• No

04


You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our

• Yes

05



WORK BEHAVIOR 1 - MEDICAL CODING AND RECORDS REVIEW
Code diseases using international classification of diseases (ICD-10) and current procedural technology (CPT) coding books or software. Review and analyze medical records for completeness and accuracy and refer inadequate or incomplete records to attending physicians for corrections.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience coding diseases and medical records according to ICD-10 and CPT classification systems and reviewing medical records for completeness and accuracy.
• B. I have experience coding diseases and medical records with an electronic classification system OTHER THAN ICD-10 or CPT and reviewing medical records for completeness and accuracy.
• C. I have experience reviewing medical records for completeness and accuracy.
• D. I have successfully completed college-level coursework related to medical transcription, medical records, or coding; or I have successfully completed related coursework in a medical secretarial program or medicals records program.
• E. I have NO experience or training related to this work behavior.

06


In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name(s) of the employer(s) where you gained this experience.
2. Your experience related to medical coding, including what you coded.
3. Your experience reviewing medical records.
4. The type(s) of classification system(s) you used.
5. Your level of responsibility.

07


If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

1. College/University
2. Course Title
3. Credits/Clock Hours

08



WORK BEHAVIOR 2 - TRANSCRIBE, REVISE, CORRECT, AND SAVE DATA
Transcribe complex medical information from digital transcription software. Revise or correct transcribed medical reports based on provider input. Save transcribed reports into a database or tracking log for medical and demographic data.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience transcribing medical information AND editing and saving medical reports electronically.
• B. I have experience transcribing medical information OR editing and saving medical reports electronically.
• C. I have experience entering and saving information electronically.
• D. I have successfully completed college-level coursework related to record management.
• E. I have NO experience or coursework related to this work behavior.

09


In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name(s) of the employer(s) where you gained this experience.
2. Your experience transcribing, revising, correcting, and saving reports electronically and the type(s).
3. Your level of responsibility.

10


If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

1. College/University
2. Course Title
3. Credits/Clock Hours

11



WORK BEHAVIOR 3 - COMMUNICATION
Communicate with medical staff and other stakeholders regarding medical records to obtain additional information or make corrections. Provide responses to inquiries and refer individuals to the appropriate area for assistance as necessary.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

• A. I have experience communicating with medical staff and other stakeholders regarding medical records to obtain additional information or make corrections; and providing responses to inquiries and referring individuals to the appropriate area for assistance as necessary for MENTAL HEALTH CARE.
• B. I have experience communicating with stakeholders regarding records to obtain additional information or make corrections; and providing responses to inquiries and referring individuals to the appropriate area for assistance as necessary. This was related to HEALTH CARE.
• C. I have experience communicating with stakeholders regarding records to obtain additional information or make corrections; and providing responses to inquiries and referring individuals to the appropriate area for assistance as necessary. This was NOT related to health care.
• D. I have successfully completed college-level coursework related to communication, public speaking, or interviewing.
• E, I have NO experience or coursework related to this work behavior.

12


In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name(s) of the employer(s) where you gained this experience.
2. Your experience communicating information and the subject(s).
3. The type(s) of data.

13


If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

1. College/University
2. Course Title
3. Credits/Clock Hours

Required Question