Accounts Payable Manager

The Accounts Payable Manager is responsible for overseeing the full accounts payable function, ensuring the accurate and timely processing of invoices, payments, vendor reconciliations, and expense reporting. This role will lead and mentor the AP team while maintaining strong internal controls, vendor relationships, and compliance with company policies and accounting standards. The ideal candidate will possess strong leadership skills, attention to detail, and experience managing high-volume AP operations in a fast-paced environment. Essential duties and Responsibilities: Accounts Payable Operations: Oversee daily accounts payable activities, including invoice processing, payment approvals, check runs, ACH/wire transfers, and vendor account maintenance. Manage and oversee automated 3-way match workflows to ensure accurate reconciliation between purchase orders, invoices, and receiving documentation while resolving discrepancies in a timely manner. Ensure invoices are processed accurately and within established timelines. Monitor workflow and payment schedules to maintain strong vendor relationships and avoid service disruptions. Team Leadership: Supervise, mentor, and develop Accounts Payable staff to ensure productivity, accuracy, and professional growth. Establish clear performance expectations and accountability measures for the AP team. Promote collaboration and continuous improvement within the department. Vendor Management: Maintain positive relationships with vendors and resolve invoice discrepancies, payment issues, and inquiries in a timely manner. Oversee vendor onboarding processes, including vendor setup, verification of required documentation, tax forms, payment terms, and compliance with company policies and internal controls. Ensure vendor records are maintained accurately, including W-9 documentation and payment terms. Compliance & Controls: Ensure compliance with company policies, internal controls, and regulatory requirements related to accounts payable processes. Assist with annual audits by preparing documentation and responding to auditor requests. Support compliance with 1099 reporting requirements and other tax-related obligations. Process Improvement: Identify opportunities to streamline AP processes and improve operational efficiency through automation and best practices. Assist in the implementation and optimization of AP systems and workflows. Develop and document standard operating procedures for AP functions. Qualifications: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. Minimum of 5 years of accounts payable experience, including at least 2 years in a supervisory or management role. Must have a high level of integrity and trustworthiness. Strong understanding of accounts payable processes, internal controls, and accounting principles. Experience with automated 3-way match workflows, including invoice, purchase order, and receiving reconciliation processes preferred. Experience with ERP/accounting systems preferred (e.g., GP Dynamics, Dynamics 365 Business Central). Experience with Microsoft Office Suite is required (Excel, Word, PowerPoint, Outlook, Copilot). Strong analytical, organizational, and problem-solving skills. Excellent attention to detail and ability to manage multiple priorities in a deadline-driven environment. Strong communication and interpersonal skills with the ability to collaborate across departments and with external vendors. Experience managing high-volume invoice processing environments preferred. Fluency in English and Spanish preferred. Benefits you will enjoy: Comprehensive benefits package that includes: Medical, Dental, Prescription Drug Plan, Disability Plan, Life insurance Plan 401K savings Plan Paid Holidays Personal Time off Employee Discounts Quirch Foods is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States. #J-18808-Ljbffr