Business Development Coordinator

HIRING A BUSINESS DEVELOPMENT COORDINATOR IN HOUSTON

ACCOUNTABILITY

The Business Development Coordinator provides administrative and operational support to the Business Development team, coordinating logistics, tracking market opportunities, and supporting BD activities firm-wide.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Update and maintain the CRM database with relevant information on targeted clients, contacts and opportunities.
• Manage routine data exports from databases for Business Development efforts and prepare custom reports as needed.
• Manage event registrations and reservations and coordinate logistics for Business Development staff attendance at industry events.
• Maintain the Business Development event calendar and track weekly activity.
• Coordinate catering for client lunch-and-learn events.
• Record and organize meeting notes from Business Development activities and manage related follow-up items.
• Participate in Business Development planning meetings for core practice groups.
• Compile and summarize market research findings to support strategic planning discussions.
• Compile research on potential clients, projects, and cross-marketing opportunities to support lead development efforts.
• Participate in firm-wide Business Development meetings.
• Track progress against Market Sector Business Development Plans.
• Assist with planning conferences and client relationship-building events.
• Track school bond measures and monitor firm activity within target school districts and markets.
• Track published capital project opportunities in higher education and maintain records of associated client relationships and relevant firm activity.
• Support Market Sector team meetings by preparing agendas, recording notes, and distributing action items and follow-up notes.
• Actively participate in professional industry organizations.
• Represent the firm at professional association events and industry conferences.
• Coordinate travel arrangements for Business Development staff as needed.
• Travel for industry and job-related seminars or training as needed.
• Assist with expense reports for Business Development staff as needed.
• Maintain calendar(s) for Market Leads as needed.
• Maintain current knowledge of industry trends through continuing education and professional development activities.
• Perform additional assignments as requested/needed.

EDUCATION AND EXPERIENCE

• 3-5 years of administrative or business development support experience.
• Associate's or Bachelor's degree preferred, or equivalent professional experience.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Adobe Acrobat, with the ability to produce professional documents, manage complex calendars, and work with data efficiently.
• Experience with CRM platforms.
• Familiarity with calendar and event management tools.
• Strong organizational skills and attention to detail.
• Strong time management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Clear verbal and written communication skills.
• Dependable and punctual, with a proactive approach to responsibilities.
• Ability to handle confidential information with discretion.
• Excellent research skills.
• Professional client-facing communication and relationship management skills.
• Ability to work under limited supervision, completing tasks independently and collaboratively.
• Willingness to learn and adapt to evolving processes and systems.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.