Accounts Payable Administrator

SKILL is partnering with a global leader in the beauty industry, a company that has dedicated over a century to innovation and scientific excellence in beauty. Their mission is to deliver the best in beauty-quality, efficacy, safety, sincerity, and responsibility to satisfy diverse beauty needs worldwide. Join a team where your expertise directly contributes to the financial backbone of this iconic enterprise, enabling its continued success and global reach.

About the Role

Step into a pivotal role where you will be instrumental in ensuring the smooth and accurate financial operations of a world-renowned beauty company. As a key player in the financial management team, you will drive the efficiency of procure-to-pay processes, directly impacting vendor relationships and financial health. This is an exciting opportunity to leverage your keen eye for detail and problem-solving skills in a fast-paced environment, making a tangible difference in the company’s daily operations and strategic objectives. You'll not only process transactions but also mentor team members and support leadership, fostering a collaborative and high-performing atmosphere.

What You Will Do

• Process a high volume of invoices, managing 100-120 daily with precision and efficiency.
• Serve as a primary contact for internal and external customer inquiries, resolving vendor and procurement issues.
• Review purchase orders and proactively resolve discrepancies by managing parked and blocked reports to facilitate timely vendor payments.
• Ensure invoices are posted according to terms to identify and capitalize on discount opportunities.
• Assist with accounting records to support audit requirements.
• Reconcile monthly statements and transactions accurately.
• Calculate and report sales tax based on paid invoices.
• Conduct monthly reconciliation of duplicate payment claims.
• Perform monthly reconciliation of affiliate invoices and statements.
• Ensure all vendor statements are properly reconciled to maintain financial accuracy.
• Accurately post in-transit inventory.
• Engage daily with divisional stakeholders to research discrepancies and find solutions to non-compliance issues.
• Prepare essential reports and analyses for senior leaders as required.
• Support internal audit requests with comprehensive documentation.
• Participate actively in process improvement initiatives and other assigned projects, contributing to operational excellence.

What You Bring

• Autonomy to electronically process accounts payable transactions through 3-way matching.
• Ability to coordinate assigned activities within the accounts payable function to ensure accurate and timely payment processing using SAP.
• A champion mindset to ensure proper and consistent compliance with approved policies and procedures.
• Strong influencing and collaborative skills to work effectively with buyers, vendors, and business partners to resolve parked and blocked invoices.
• Exceptional customer service and communication skills to respond to internal and external inquiries, including vendor statement reconciliation and procurement issues.
• An innovative spirit, empowered to think creatively and offer new solutions to improve global business service operations.
• A proactive approach to understanding the proper Procure-to-Pay (P2P) process and supporting its continuous improvement.

Required Qualifications

• 3-5 years of accounts payable experience.
• Ability to work independently with minimum supervision.
• Thorough problem-solving and well-developed analytical skills.
• Strong communication, influencing, and negotiation skills.
• Proficiency in Microsoft Excel (Intermediate or Advanced skills).
• Strong interpersonal skills and enjoyment of working in a highly networked and collaborative team environment.
• Very strong variance analysis research experience.
• Resourceful, resilient, and capable of managing complex journal entries.
• Strong understanding of financial and operational controls.
• Ability to thrive in a dynamic, fast-paced work environment.
• Ability to work in an open-floor office environment.

Preferred Qualifications

• SAP or similar big ERP experience.