Administrative Assistant

About Us Makower Abbate Guerra Wegner Vollmer PLLC is a leading law firm specializing in homeowner and condominium association law. We pride ourselves on delivering exceptional service and results. Our team of attorneys and support staff works collaboratively to provide legal guidance, manage collections, and maintain strong client relationships. Position Overview We are seeking a detail-oriented, organized, and reliable Administrative Assistant to support our account representatives and legal team. This role is essential to ensure timely correspondence, accurate recordkeeping, and efficient client communication. Key Responsibilities Assisting account representatives in preparing and sending correspondence and documents for mailing and e-filing Scanning, uploading, and organizing digital and physical documents in the firm’s document management system Communicating with clients via phone and email to obtain case-related information and documentation Coordinate with internal teams to ensure smooth workflow and timely completion of client requests. Providing general administrative and clerical support to account representatives and other team members as needed Qualifications Strong organizational, time management, and communication skills Excellent written and verbal communication skills for client interaction High attention to detail and accuracy Proficiency with Office 365, including Word, Outlook, and Excel Ability to manage multiple tasks and deadlines in a fast-paced, high-volume environment Professional demeanor and ability to handle confidential information Willingness to learn firm procedures and develop new skills Position Details In-person position at our law firm office Comprehensive on-the-job training provided Opportunities for growth within the firm Benefits Health benefits 401(k) with employer contribution Paid time off Performance-based bonuses #J-18808-Ljbffr