Project Admin. Assistant

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a motivated Project Admin. Assistant to join our team of multidiscipline design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Duties and Responsibilities

• Assist project managers and engineers with scheduling meetings, maintaining calendars, setting reminders, and performing other duties to ensure efficient project execution.


• Create, attend, and document internal and external meetings. Prepare and distribute agendas, take meeting minutes, and follow up on action items.


• Coordinate and organize office construction meetings, ensuring the project team is updated on progress and issues.


• Prepare and manage subcontracts, purchase orders, submittals, and other project-related documents.


• Provide excellent support to technical staff, office leaders, clients, vendors, and other team members, ensuring smooth communication and project operations.


• Participate in coordinating production needs to support project timelines and requirements.


• Assist in reviewing, verifying, and editing work produced by professional-level staff to ensure quality control and accuracy.


• Assist organizing and maintaining project records, files, and correspondence, ensuring proper documentation throughout the project lifecycle.


• Manage vendor's setup and certificate of insurance


• Manage and coordinate all mob and demob for all project sites (dumpsters, storage containers, and restrooms) Other duties as assigned
  

Requirements

• Associates Degree preferred


• Proficient in Microsoft Office, specifically Excel


• Attention to detail and accuracy without sacrificing efficiency is crucial


• Ability to work both independently and as a team player are essential


• Ability to multi-task and prioritize workload


• Ability to work from 8:00 am – 5:00 pm Monday through Friday from our Boca Raton office


• Ability to pass a background check and pre-hire drug test


• Legally authorized to work in the US without sponsorship 

NO RECRUITERS