Administrative Assistant Bookkeeper

Location: Nashville, TN

Employment Type: Part-Time | 20 Hours Per Week

Industry: Engineering & Manufacturing

About the Opportunity

We are representing an established engineering and manufacturing business seeking a detail-oriented and highly organized Part-Time Bookkeeper & Administrative Assistant to join its Nashville office.

This is an excellent opportunity for an experienced bookkeeping professional looking for a flexible, part-time position within a collaborative and growing business.

The successful candidate will be responsible for managing day-to-day bookkeeping activities, supporting purchasing and procurement functions, and providing general administrative assistance to ensure the smooth running of office and manufacturing operations.

Key Responsibilities

• Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
• Reconcile bank statements and ensure financial transactions are recorded accurately and promptly.
• Process payroll, employee expense reports, and customer invoices.
• Communicate with vendors, customers, and internal teams to resolve account discrepancies.
• Assist with material planning, purchasing, and procurement activities to support manufacturing operations.
• Coordinate with manufacturing teams regarding parts ordering, inventory, and kit preparation.
• Provide general administrative support, including managing correspondence, answering calls, and maintaining office supplies.
• Maintain accurate documentation, records, and filing systems.
• Act as a point of contact for customers and suppliers, ensuring professional communication and excellent service.
• Support additional administrative and operational activities as required.

Requirements

• 2–5 years of bookkeeping or accounting experience.
• Experience using SAGE or QuickBooks is highly desirable.
• Previous experience in an administrative or office support position.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong understanding of basic accounting principles, financial recordkeeping, and reconciliations.
• Excellent organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Strong interpersonal and communication skills.
• Proactive, adaptable, and comfortable working independently.
• An Associate's degree in Accounting or Bachelor's degree in Business Management is preferred; relevant practical experience will also be considered.

Why Apply?

• Part-time opportunity offering 20 hours per week.
• Varied position combining bookkeeping, purchasing, and administrative responsibilities.
• Opportunity to work within an established engineering and manufacturing environment.
• Collaborative team environment with exposure to different areas of business operations.
• Ideal for an experienced professional seeking a part-time position while maintaining a broad range of responsibilities.

Interested?

If you are an organized and detail-oriented bookkeeping professional seeking a part-time opportunity in Nashville, we would love to hear from you.

Apply today to learn more about this opportunity!