Accounting Assistant

Job Description

Job Description

We are looking for a  detail-driven Accounting Assistant to support our construction and accounting teams. This role is heavily focused on  invoice processing, data entry, and accounts payable support , while also requiring the ability to  communicate with subcontractors and vendors to resolve discrepancies.

This is a fast-paced environment where  accuracy, organization, and accountability are critical. The right candidate must be comfortable handling large volumes of invoices, maintaining accurate records, and following up when information does not match.

Key Responsibilities:

• Enter and process a  high volume of vendor and subcontractor invoices accurately and efficiently
• Review invoices for  accuracy, proper documentation, and approval requirements
• Identify and  investigate discrepancies between invoices, purchase orders, and supporting documentation
• Communicate with  subcontractors, vendors, and internal departments to resolve billing issues
• Maintain organized financial records and documentation
• Track outstanding invoices and follow up as needed
• Assist with  accounts payable processes and reporting
• Perform general accounting and administrative support tasks as required

What We Expect:

• Strong attention to detail and accuracy in data entry
• Ability to review information and  identify inconsistencies or errors
• Comfortable communicating professionally with  vendors, subcontractors, and internal teams
• Ability to  manage a high workload and stay organized
• Strong follow-up and problem-solving skills

Preferred Experience:

• Previous experience in  accounts payable, accounting clerk, or invoice processing roles
• Experience in  construction, property management, or contractor billing environments
• Proficiency with  Excel and accounting software
• Strong data entry and record management skills

Ideal Candidate:

• Highly organized and detail-oriented
• Comfortable working with numbers and documentation
• Able to  analyze discrepancies and follow through until resolved
• Professional communicator who can work with both field teams and vendors

Schedule: 8am-5pm Monday-Friday and 8am-3pm alternating Saturdays