Sleep Disorder Coordinator

Job Description

Job Description

Description:

About the Role

The Sleep Disorder Coordinator supports the operational, clinical, and quality functions of the Sleep Lab to ensure the delivery of high-quality, cost-effective, patient-centered care. This role assist in coordinating sleep diagnostic and therapeutic services while maintaining compliance with AASM standards, CMS requirements, hospital policies, and provider orders.

How You’ll Make an Impact

As the Sleep Disorder Coordinator, you make a meaningful impact by supporting the delivery of safe, high-quality sleep disorder services and ensuring patients receive efficient, compassionate care. Through your attention to quality, compliance, and operational coordination, you help promote positive patient outcomes and maintain the highest standards of the Sleep Lab.

Program Oversight & Regulatory Compliance

• Assist in maintaining compliance with American Academy of Sleep Medicine (AASM) accreditation standards, including policies, procedures, staff education, and quality assurance activities.
• Assist with the development, review, and maintenance of departmental policies and procedures in alignment with AASM, CMS, and hospital standards.
• Prepare and maintain documentation required for accreditation, audits, inspections, and site visits.
• Participate in ongoing quality improvement activities required to support accreditation and regulatory compliance.

Clinical & Operational Coordination

• Assist with coordinating daily Sleep Lab operations, including scheduling, staffing support, room utilization, and patient flow. 
• Support the delivery of sleep diagnostic and therapeutic services in accordance with physician orders, established protocols, and AASM technical standards.
• Assist with patient education regarding sleep study procedures, PAP therapy, equipment use, safety expectations, and preparation requirements.

Quality Assurance & Performance Improvement

• Assist in monitoring and evaluating quality and performance metrics, including study adequacy, repeat study rates, patient satisfaction, and report turnaround times.
• Identify opportunities for process improvement and support initiatives that enhance service quality, efficiency, and patient outcomes.

Equipment, Supplies & Safety

• Assist with managing departmental supplies and inventory to ensure operational readiness and continuity of patient care.
• Prepare, clean, maintain, and set up equipment for home sleep testing (HST) and PAP/DME equipment setups.
• Support compliance with infection prevention, patient safety, equipment maintenance, and HIPAA requirements.

Documentation, Billing & Administrative Compliance

• Assist in ensuring accurate, complete, and timely documentation within the electronic medical records (EMR).
• Support the Director in monitoring charge capture and collaborate with billing personnel to resolve documentation or charge discrepancies related to sleep services.
• Maintain patient confidentiality and comply with applicable hospital policies, federal regulations, and privacy standards.

Patient Experience

• Promote a welcoming, safe, respectful, and patient-centered environment.
• Address patient questions, concerns, or complaints related to sleep services in collaboration with departmental leadership.
• Support patient education and successful initiation of PAP therapy and other prescribed sleep-related treatments, as applicable.

Additional Responsibilities

• Participate in departmental meetings, education, training, and professional development activities.
• Assist with departmental projects, hospital committees, and organizational initiatives as assigned.
• Assist in maintaining AASM accreditation readiness. 
• Support departmental goals, hospital mission, and compliance with Scott County Hospital policies.
• Support program development, service line growth initiatives, continuous quality improvement and patient satisfaction.
• Perform other duties and responsibilities as assigned.

Qualifications

• Registered or Certified Respiratory Therapist preferred.
• Familiarity with CPAP/BiPAP equipment and sleep study workflows.
• Current Kansas Licensure and BLS certification.

Who You Are

• Demonstrates compassion, patience, and professionalism when interacting with patients, families, and colleagues.
• Maintains a patient-centered approach with a strong commitment to providing exceptional customer service.
• Possesses strong attention to detail and a commitment to accuracy, quality, and regulatory compliance.
• Demonstrates dependability, accountability, and a strong sense of ownership for assigned responsibilities.
• Communicates effectively and respectfully with patients, providers, and interdisciplinary team members.
• Remains adaptable and composed in a changing healthcare environment.
• Demonstrates initiative and the ability to work independently while contributing effectively as part of a team.
• Maintains confidentiality, professionalism, and ethical standards in all interactions.
• Exhibits strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Demonstrates a positive attitude and commitment to continuous learning, improvement, and professional growth.

Skills & Capabilities

• Excellent customer service, interpersonal, verbal, and written communication skills.
• Strong organizational and time-management skills with the ability to effectively prioritize multiple responsibilities.
• Ability to work independently while coordinating and collaborating with multidisciplinary teams.
• Strong attention to detail and commitment to accuracy, quality, and patient-centered care.
• Ability to manage multiple priorities and adapt effectively within a fast-paced clinical environment.
• Proficiency in Microsoft Excel and other standard office software applications.
• Ability to maintain accurate documentation and effectively utilize electronic health record and departmental information systems.
• Strong problem-solving and critical-thinking skills.
• Ability to support quality improvement initiatives and maintain compliance with applicable policies, procedures, and regulatory standards.

Position Details

Schedule: Full-time, non-exempt position with the expectation to work 36-40 hours per week. Regular and punctual attendance is required.

Physical Requirements: Ability to sit, stand, and walk for extended periods. Ability to lift and move sleep lab equipment as needed. Frequent sitting and typing at a computer terminal.

Equipment: Sleep lab software, computers, C-pap, Bi-pap, and Auto SV.

Acknowledgment

I acknowledge that I have reviewed and understand the contents of this job description. I understand that this document may be revised at the organization’s discretion and does not constitute a contract of employment. Employment is at will and may be changed with or without notice, including but not limited to duties, location, compensation, benefits, or employment status.